Performs administrative and office support activities for the President/CEO. In this position, we're looking for a seasoned executive assistant with a strong business acumen. The right candidate must also be: Well Organized, Courteous, Reliable, have a Strong Work Ethic, Professionalism Demeanor, a Problem Solver, and have Critical thinking skills.
Duties and responsibilities include the following:
● Fielding and screening telephone calls.
● Receiving/greeting guests and visitors, directing them to the appropriate personnel.
● Word processing, creating spreadsheets and presentations, and filing.
● Extensive software skills, Internet research abilities and strong written and communication skills are required.
● Managing calendars and making travel arrangements.
● Meeting and event arrangements.
● Preparing reports and financial data.
● Customer relations champion. Create “Raving Fans” with customer service skills.
● Excellent interpersonal skills and the ability to work well with all levels of internal management and staff, outside clients and vendors.
● Discretion with sensitivity to confidential matters is required and expected.
● Proficient at spreadsheet and presentation software.
● Data entry.
● Assisting with all aspects of administrative management, directory maintenance, logistics, equipment and storage. Teamwork and collaboration are expected.
● Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices.
● Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
● Scheduling and coordinating meetings, events, and other similar activities.
● Sending out and receiving mail and packages.
● Preparing business correspondence, agendas, and presentations, typically using QuickBooks, Microsoft Office (Word, Excel, PowerPoint, Access, and Outlook).
● Sending faxes and emails.
● Managing documents and files.
● Performing multifaceted general office support tasks. Able to multi-task.
In this position confidentiality is of the utmost importance as the executive assistant will be exposed to a wide variety of confidential information. If interested in applying for this position, please email your resume to the following email addresses: pmorris@cfsserv.com and rcoxwalker@cfsserv.com
