READ FIRST: THIS ROLE IS NOT FOR EVERYONE
Hybrid Real Estate Closer & Transaction Audit Manager (Independent Contractor)
Before reviewing the responsibilities below, it is important to understand how this role works and who it works with.
This position works directly with the Owner/Managing Attorney.
The Owner is direct, decisive, and efficiency-driven. Instructions are given clearly — often once, sometimes twice. After that, the expectation is independent execution. There is no micromanagement, no hand-holding, and no sugarcoating.
Direct communication is not personal. It is operational.
If you:
Need repeated step-by-step instructions
Require constant reassurance or check-ins
Are uncomfortable with straightforward feedback
Prefer indirect communication styles
This is not the right role for you.
If you:
Like clarity
Take ownership of your work
Learn quickly and apply what you learn
Prefer autonomy over supervision
You will likely thrive here.
Training on systems and processes is provided. Once trained, the expectation is confidence, accountability, and forward motion.
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Role Title
Hybrid Real Estate Closer & Transaction Audit Manager (Independent Contractor)
Engagement Type: Independent Contractor
Work Model: Hybrid (Remote + In-Office on Designated Closing Days)
Compensation: Contractor’s election — Per File or Hourly, based on agreed scope
Training Provided: Structured onboarding and process training
Reports to: Managing Attorney / Operations Director
Coordinates with: Pre-Closer, Receptionist, Post-Closer, Lenders, Agents, Clients
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Role Overview
We are seeking a highly detail-oriented Transaction Audit & Closing Manager (Contractor) to manage the final verification, coordination, and execution of real estate transactions.
Direct real estate closing experience is not required. We are willing to train contractors with comparable professional backgrounds (audit, finance, legal operations, compliance, transaction management) who demonstrate strong attention to detail, accountability, and independent problem-solving skills.
This role serves as the quality-control gatekeeper between pre-closing and post-closing. If something is wrong, this role catches it before funds are released.
This is a hybrid contractor role. Most work is remote; however, availability in-office on dominant closing days is required.
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Scope of Work
Transaction Audit & Verification
Audit files after pre-closing and before closing
Confirm all payoffs are received, accurate, and valid through the closing date (including applicable grace periods)
Verify accuracy of:
Party names, vesting, and entity details
Property address and legal description
Invoices, credits, debits, and disbursement instructions
Ensure all required documents are present, complete, and properly stored
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System Review & Data Integrity
Validate all data entered into the closing system
Identify and correct discrepancies prior to document finalization
Ensure files are defensible for underwriting, audit, and post-closing review
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Balancing & Lender Coordination
Balance files with lenders prior to closing
Communicate with lenders and internal staff to resolve discrepancies
Confirm funding requirements, timelines, and closing instructions
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Closing Execution & Funding
Coordinate closing readiness and logistics
In-Person Closings (when required):
Send for funding
Prepare and cut checks
Perform required notarial acts
Remote Closings:
Delegate funding and disbursement instructions to the receptionist
Confirm accuracy and completion of delegated tasks
Serve as the final checkpoint before funds are released
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Post-Closing Handoff
Transfer clean, complete, and organized files to the Post-Closer
Confirm executed documents, notarial certificates, and proof of funding are properly stored
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Hybrid Work Expectations
Remote Work Includes: file audits, balancing, document review, coordination, and system verification
In-Office Presence Required: dominant closing days, in-person closings, and physical funding tasks
Closing calendars will be communicated in advance whenever possible
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Who This Role Is For
This role is well-suited for professionals with transferable experience from:
Mortgage, banking, or lending operations
Legal case management or paralegal work
Insurance claims, settlements, or compliance
Financial operations, accounting support, or treasury operations
Project controls, PMO, or audit-focused roles
Healthcare revenue cycle or regulated operations
If you are excellent at verifying work, reconciling numbers, managing deadlines, and executing independently, we can train you on the real estate–specific systems.
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Mandatory Contractor Requirements
Active Notary Public commission in the applicable state
Ability to perform notarial acts accurately and compliantly
Ability to work independently with minimal supervision
Strong attention to detail and accountability
Comfort working with financial and legal documentation
Availability for in-office work on designated closing days
Secure remote work environment and own equipment
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Compensation Structure
Contractor may elect one of the following, subject to written agreement:
Per-File Rate: flat fee per closing, based on transaction complexity
Hourly Rate: hourly compensation for time spent auditing, balancing, coordinating, and executing closings
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What Success Looks Like
Errors are caught before closing
Files balance cleanly with lenders
Funding is executed correctly the first time
Notarial acts are completed accurately
Post-closing receives clean, complete files
The Owner does not need to chase execution
