The Purchasing Clerk is responsible for supporting the procurement process by ensuring the timely and cost-effective purchase of inventory, materials, and supplies. This role maintains accurate product and vendor information, prepares and reviews purchase orders, monitors inventory levels and vendor performance, and collaborates closely with sales, operations, receiving, and suppliers to ensure product availability and uninterrupted business operations. The Purchasing Clerk analyzes demand forecasts, manages backorders and lead times, resolves purchasing discrepancies, processes vendor claims and returns, and maintains accurate purchasing records. Success in this role requires strong organizational skills, attention to detail, analytical ability, and the capability to build effective relationships with internal stakeholders and external vendors.Preferred schedule is Monday-Friday 6:00AM-2:00PM; fleixbilty may be considered based on candidate expereince and business needs. Key Responsibilities:Maintain accurate & timely communication with all departments and vendorsFacilitate smooth and effective workflow between departmentsClosely monitor and manage ETAsMaintain accuracy of information for all SKU’s including retails, costs, part numbers & product notesPartner with outside sales and operations to forecast demand for more accurate orderingApprove or challenge vendor invoices to verify costsEvaluate each vendor order report, determining the current stock to upcoming order quantitiesMonitor backorder & quote requests for future order reportsPrepare purchase orders and review for accuracyDetect, research, and resolve purchasing issues and problems with purchase orders, invoices and shipmentsApprove purchase orders / requisitions (Check for corrections, freight terms, pricing discrepancies, etc.) Prepare & maintain vendor files (Contacts, freight terms, emails, etc.)Update discontinued items and find alternativesEvaluate receiving discrepancies and/or damages, request replacement or creditsMaintain accurate files of approves purchases orders & requisitionsRetrieve order confirmations to verify against purchase ordersComplete RFQ’s (Request for Quotes) from Counter Sales Department and assist Outside Sales with any freight quotes / requestsReference backorder items to the current open purchase orders, determine if more will need to be ordered for stockProcess vendor claims and returns in a timely mannerInform management & sales team of upcoming price increasesUpdate purchase order notes (Price increases, extended lead times and any discontinued items)All other duties as assigned  
