Assistant to Director of Operations Duties:
Collect both AOAO & internal rental registrations and maintain. Be aware of all guests on property.
Coordinate with AOAO on-Island agents and create communication, keep all contact numbers up to date and post them for guests.
Human Resources encompassing vacation/sick leave/time off, TDI etc.
Correspondence for the Director of Operations.
Retrieve and dispense mail.
Code all invoices and scan to Al and Director. Bill all owners for services.
Prepare bank deposits.
On boarding new owners and inform board secretary.
Interact/communicate with owners, guests, and vendors daily.
Generate and post notices to alert guests of: utility shut-offs, pest control, window cleaners, tree trimmers, potential weather, etc. Owners must be notified prior to these occurrences.
Work alongside the Rental program when necessary to perform AOAO repairs.
Make key cards.
Arrange offsite board of director meetings.
Prepare, arrange printing, and mail proxies for AOAO board of directors’ elections.
As well as other assigned tasks as required.
