If you are a person who has a interest in the Commercial Property Management industry this is your chance!
This position has advancement opportunities to management.
We are looking for a person who has three years working as a Administrative Assistant position and is willing to eventually get there Real Estate Licensethis is a exciting profession and we are willing to train this person to the next level!
The Property Assistant provides support for all phases of the operations of commercial buildings and shopping centers managed by our company.
This position works with the Property Manager and other team members in all aspects of property operations including, correspondence, reporting, management of information flow, file organization, tracking of lease information, tracking of expenses, tracking of repair and maintenance, Construction, Marketing and other projects.
Essential Functions:
Prepare correspondence on behalf or the Property Manager including letters, memos and emails to tenants, vendors, owners, and others.
Answer telephone, email and written inquiries from Owners, Tenants, Staff, and the General Public.
Open mail and distribute as appropriate.
Schedule meetings and appointments.
Order supplies as needed.
Input pertinent information into the Property Management and Accounting systems including lease data and invoices for payment.
Prepare leases and reports relating to property operations including occupancy, sales, financial and others.
Track and obtain Certificates of Insurance (COI) from all Tenants and Vendors and verify that insurance limits provided are in accordance with the tenant leases or the vendor contracts.
Work with Property Manager and Operations team to coordinate effective plans and schedules for completion of daily tasks and projects following a logical pattern.
Track all work schedules; follow up with Contractors, Tenants and internal team members.
Attend, as necessary, staff, and other essential conference calls and meetings for all properties.
Cover the reception desk as required.
Experience, requirements and skills necessary for success in this position:
Proficiency in MS Office and other required computer software.
Knowledge of office management systems and procedures.
Excellent verbal and written communication skills.
Ability to handle multiple projects and quick pace environments
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem-solving skills.
Ability to work as a team and willingness to learn.
Ability to follow logical pattern; identify the strengths and weaknesses of alternative solutions, and approaches to problems.
We are looking to hire ASAP!
