Job Title: Data Entry/Administrative Assistant
Air Conditioning Specialists, Inc. is looking for a reliable, detail-oriented Data Entry/Administrative Assistant to join our team. This entry-level position plays a key role in keeping our office organized, efficient, and running smoothly. Punctuality, consistency, and a positive attitude are important as we work together to support our technicians, clients, and daily operations.
We are a locally owned and operated company with over 30 years of experience in the HVAC industry. Our fast-paced, team-oriented environment offers opportunities for growth and hands-on training for motivated individuals.
Key Responsibilities and Daily Duties include but not limited to:
Assist in Organizing and coordinating meetings and appointments, including recording minutes, follow-ups, and maintaining records.
Assist in managing schedules and calendars for the owner, technicians, and office staff.
Document control, tracking, and reporting of various logs and company information.
Update and maintain client profiles, including equipment details, maintenance history, repairs, filter, and UVC Emitter
replacements.
Support various projects as needed.
Assist with daily office operations, including answering phones, running errands, and handling miscellaneous administrative tasks.
Qualifications:
Proficiency in or willingness to learn Microsoft Suite (Word, Excel, Adobe), Google Docs, Google Calendar, and email
applications.
Strong organizational skills with attention to detail.
Honest, reliable, and flexible with scheduling.
Must be available Monday – Friday, 7:00 AM to 4:00 PM.
Excellent communication and time-management skills.
Benefits Include:
Paid Vacation & Holidays
Medical Insurance (Kaiser)
Dental Insurance (DHS)
IRA Retirement Plan with 3% Company Matching after one year
