Job Title: Administrative Assistant
Education Requirements: High School Diploma or equivalent
Experience: 3+ years clerical experience
Will report to: General Manager
This is a full-time permanent position with working hours of M-F 8:00am-4:30 pm.
The pay range is starting at $17/hr and up DOE.
Required Education and Experience
High school Diploma or GED, combined with three (3) years of experience working in an office setting.
Job Description: The Administrative Assistant under minimal supervision, will be responsible for performing advanced, diversified duties and a variety of administrative and clerical duties to support office operations. This role includes multitasking to keep multiple departments running efficiently. Computer skills including Excel, Outlook and Word is a must. Other supporting roles include, but are not limited to:
Answer the central phone line and direct incoming calls to appropriate personnel and taking messages and answering voicemails daily.
Handle the logistics of customers, contractors, and guest site visits.
Organize, schedule, support meetings and luncheons.
Keeping office files in detailed order, up to date and archived.
Create and refresh owners’ calendar and schedule.
Keep Employee roster and phone list current and published at key posting stations.
Manage new hire and onboarding process; may include coordinating and scheduling interviews, assisting with pre-employment screening follow-up, processing of personnel change forms, communicating new hire status and expected start dates.
Check and distribute mail daily.
Submit and track weekly time sheets and doing completing payroll weekly.
Organize and maintain office supply inventory and making sure supply is full on a regular basis.
Special projects and duties as assigned by Owner or General Manager.
Candidates should have the following:
Willingness to work in office setting.
Punctuality and dependability as office support.
Ability to work in a fast-paced environment.
The ability to communicate well with others both orally and in writing.
The ability to pay close attention to detail and work independently.
Discretion while handling confidential information involving HR communications.
The ability to plan and organize multiple responsibilities simultaneously and prioritize requirements while managing available resources.
Ability to make travel reservations for Owner and Managers.
Must be able to handle a dynamic environment with a wide range of responsibilities.
Job Type: Full-time
Pay: $17.00 - $21.00 per hour DOE
Expected hours: 40 per week
Schedule:
8 hour shift
Monday to Friday
Education:
High school or equivalent (Preferred)
Experience:
Microsoft Office: 3 years (Preferred)
Customer Service: 1 year (Preferred)
Work Location: In person
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