The Kalia Apartments is a unique cooperative apartment dwelling in Waikiki, and we are looking for an energetic, detail-oriented administrator for our Residential office. Reporting to the Resident Manager, this essential role supports the operations of our management office, connects with our staff and residents on-site, and ensures efficient interactions with vendors and partners.
Primary Responsibilities:
Assist the Resident Manager across all factors of Property, Records, Personnel, and Community, including:
Resident concerns and questions during regular office hours
Data records, including current contracts, vendor approvals, and licenses
Property projects
Communications, including correspondence, flyers, reports, board meetings, and resident updates
Scheduling and logistics for contractors and service providers
Digitizing and organizing archives
Personal Qualities:
Aloha and malama for living in Hawaii
Curious and resourceful in learning about and addressing situations
Courteous and attentive to our diverse community
Organized and able to manage a changing calendar
Detail-oriented for quality assurance
Firm, consistent, and kind in enforcing community rules
Skills:
Computer literacy, including filing systems and records
Proficient in PC-based software, including Excel, Word, PPT
Familiar with general office operations, including faxing, printing, copying
