Office Assistant:
Schedule: Full-Time, Mon-Fri 8:30am-4:30pm
Pay: $20/hour
Location: Hilo
About the role:
The Office Assistant assists the Resident Manager in the operation of the complex in accordance with administrative guidelines to ensure effective fiscal, physical and social soundness. Takes initiative to seek solutions to problems unique to the complex.
Duties and Responsibilities:
Collects rents, makes bank deposits, prepares and submits an accurate rent roll in a timely manner.
Assists with income verifications, certification and screening of applicants and collection of rents.
Enters all relevant transactions into the computer as described in the REM Policies and Procedures
Assists in scheduling vacant units for rental and occupancy.
Maintains legally required postings.
Monitors work orders and purchase orders.
Answers telephone, prepares correspondence, and maintains neatness of the office.
Assists in maintaining all required inventories for office supplies and office equipment.
Prepares and processes leases, security deposit agreements, inspections and other forms
Assists Resident Manager in processing evictions.
Walks the grounds daily with site inspection report of property
Assumes responsibilities of Resident Manager in the Resident Manager’s absence
May perform some or all the Essential Responsibilities of the Leasing Agent and/or Bookkeeper
position.
Maintains confidentiality of resident, applicant, and or employee information.
Attends mandatory training and meetings.
Other duties as assigned
Knowledge/Skills
Ability to develop and implement site budgets and variance reporting.
Demonstrable skill in the use of Microsoft Office software.
Skill in problem solving with staff, applicants and residents
Knowledge of HUD, DFEH and ADA guidelines and other regulatory agency guidelines
Strong communication skills, both oral and written.
Minimum Requirements:
High School Diploma or GED
At least 1 year office administrative experience
Must be proficient in using a computer (Microsoft Office- Word, Excel, Outlook)
Type at least 45 wpm
Experience in the real estate industry preferred but not required
Ability to multi-task and prioritize work
Must be reliable and dependable
Ability to follow instructions well.
Please visit our career page at www.hi-employment.com/job postings to review our current openings. HiEmployment is a locally owned and operated staffing agency located on all major islands. Seeking opportunities in Administration, Accounting, Industrial, General Labor, Agriculture, Drivers, Education and Hospitality. Be sure to check weekly for updates!
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