Job Title: Office Assistant
Location: Lawai Kaua’i
Job Type: Part time to start with potential for full time
Company: Kaua’i Bahia
Job Description:
We are seeking an organized, efficient, and detail-oriented Office Assistant to join our team. The ideal candidate will assist with various administrative tasks, including file organization, task management, calendar updates, website management, procurement assistance, and finance documentation. This is an excellent opportunity for someone who is proficient in office software and enjoys helping streamline operations.
Key Responsibilities:
File Organization: Maintain and organize both digital and physical files in an efficient and accessible manner.
Task Management: Support team with task tracking, prioritization, and completion of administrative duties.
Calendar Updates: Assist with scheduling meetings, appointments, and managing a collective team calendar.
Website Updating: Manage and update company website content as needed.
Procurement Assistance: Help with the procurement process by assisting with order tracking, vendor communication, and inventory updates.
Finance Documentation: Assist with organizing financial documents, including invoices, receipts, and other administrative finance-related tasks.
Supply Runs: help with the stock of office supplies, picking up prints, drop off documents for permitting, and post office runs
Qualifications:
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience using Google Drive and Dropbox for file storage and sharing.
Strong organizational skills and ability to multitask in a fast-paced environment.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.
High attention to detail and problem-solving skills.
Preferred: Experience with Autodesk Cloud, but not required.
Required: Valid driver’s license and reliable transportation
How to Apply:
Please submit your resume and a cover letter detailing your experience and why you're the perfect fit for this position
Kaua’i Bahia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
We look forward to hearing from you!
