Job Title: Office Manager
Company: Reflections Glass Hawaii - Hilo
Location: Hilo, HI
Industry: Construction / Glass & Glazing
Hours: Monday through Friday, 7:00 AM - 4:00 PM
Benefits: Paid Holidays, PTO, 401k, Health Insurance
Pay range: $20-$25/hr depending on experience
We’re seeking a strong, hands-on Office Manager to lead the administrative and clerical operations of our Hilo production branch. This role is ideal for someone who is highly competent on the computer, organized to the core, and confident leading office processes, priorities, and people. You’ll be the backbone of the branch—keeping the office running smoothly, setting expectations, and ensuring nothing slips through the cracks.
What You’ll Do:
Lead all day-to-day administrative and clerical operations for the Hilo branch
Own office systems: job files, digital records, invoices, purchase orders, and documentation
Provide administrative leadership and direction to support field crews and project managers
Handle invoicing, billing support, payroll coordination, and data accuracy
Manage incoming calls, emails, and customer communication with professionalism
Track job paperwork, deliveries, schedules, and approvals
Maintain clean, organized, and accurate digital and physical filing systems
Support onboarding paperwork, training coordination, and internal communication
Proactively identify inefficiencies and improve office processes
Serve as a reliable point of accountability—things get done because you are on it
What We’re Looking For:
3+ years in an Office Manager, Administrative Manager, or Senior Administrative role
Strong computer skills: confident with Microsoft Office / Google Workspace and job-related software
Excellent clerical skills: accuracy, documentation, filing, and follow-through
Proven leadership ability—comfortable setting priorities, holding standards, and supporting a team
Construction or production environment experience strongly preferred
Highly organized, detail-oriented, and deadline-driven
Clear communicator who can work with both office staff and field crews
Self-directed and dependable—you don’t wait to be told what needs fixing
Why Join Us:
Stable, long-term role with an established local company
Small-branch environment where your leadership makes a real impact
Competitive compensation based on experience
Benefits including medical coverage, paid holidays, and PTO
Supportive leadership with clear expectations (no chaos, no micromanaging)
Hilo-based position, local work with long-term stability
How to Apply:
Please submit your resume along with a brief note describing your experience leading administrative operations and office systems.
