Responsible to process paperwork in a timely and accurate manner to begin the project, perform work in progress, and closeout the project. All paperwork pertaining to the project (contract, submittals, subcontracts, etc.)
Roles & Responsibilities of Project Manager (PM), Superintendent (Supe), and Project Engineer/Coordinator (PC)
Contract
o Receipt of Award Letter or Contract Documents:
o Email documents to Bonding Company for Performance & Payment Bond & COI
o Submit all necessary paperwork to agency per Award letter by date provided in letter
o Complete project checklist & folders in server
o Prepare contract documents binders for PM & Supe
o Prepare Project Folders and Supplemental Folders, Submittal Register
o Email executed contract to Bonding Company
Estimator Meeting (Estimator pass on to PM & PC)
o Budget, Cost Codes, List of Subcontractors/Suppliers
o PM to provide PC with date to receive submittals from subs. Hard copy or email
Subcontractors/ Suppliers
o Estimator/ PM to provide PC with Proposals to write up Subcontract Agreements or Purchase Orders
o Create Sub Log
o Email notice of intent requesting submittals, Subcontractor Info form, etc.
o Prepare Subcontracts/ PO’s. PM to review (within 2 days from receiving). After PM’s acceptance, provide Estimator with hardcopy to “initial” prior to sending to subs/suppliers
o Email subcontracts/PO’s with wage rates, sub info form, sub daily form, lien release forms, etc. Request submittals, COI, safety plans and AHA’s, etc.
Submittals – responsible to make sure all submittals are turned in
o Provide Submittal Register to PM to review prior submitting to client
o PM to prepare SBI submittals (1 week from Estimator Meeting)
o PM to review submittals (within 1 week of receiving)
o PM will provide the spec sections/paragraph no./drawing sheet no. for submission & any deviations/ additional comments.
o If incomplete, PM to provide info that’s missing so PC can follow up with sub/supplier
Supe Paperwork
o Prior to Coordination meeting - Contract, Plans, Specs, Subcontracts/ PO’s, RFI’s, Submittals, etc.
o Site Forms prior to starting on site (Sign In Sheets, Sub Daily Report Form, etc.)
o Safety Folder prior to starting on site (Inspection Forms, SDS Folder
o Posters prior to starting on site (i.e. employee rights, OSHA, etc.)
Obtain necessary passes/ clearances, if any, for SBI & make sure Subcontractors are doing the same
Building Permit
This position is available ASAP! Come join our team!
