Records and Information Specialist Sr Print (https://www.governmentjobs.com/careers/boiseid/jobs/newprint/4428942) Apply Records and Information Specialist Sr Salary$17.50 HourlyLocation Boise City Hall, IDJob TypeFull Time RegularJob Number23 -06611DepartmentPDS AdminOpening Date03/14/2024Closing Date3/28/2024 12:00 PM Mountain
Description
Benefits
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Summary StatementRecords and Information Specialist Sr provides support for a variety of specialized administrative duties in the Planning and Development Services Department involving manual and digital processing and maintenance of department records and documents. Maintains City records by scanning and classifying documents. Ensures operational practices comply with Federal, State, and municipal regulations and mandates relating to records management. Provides support and training to the department to ensure staff is able to locate and utilize cataloged information. Confidentiality in dealing with sensitive information and strong initiative for records management. Work is performed under general supervision. Essential Functions
Maintains all Planning and Development Services (PDS) records including paper documents, digital information, and microfiche databases. Works within the records management operations including facilitating the retrieval, filing, and storage of information, including quality control in accordance with best practices. Ensures all records, classification of official records, documents and other media procedures meet applicable City, State, and Federal legal requirements. Catalogs, scans, and indexes all types of department documents. Performs quality checks and indexing of files, and ensures they are imaged and indexed correctly into the city’s document imaging system. Acts as a departmental resource for records retention and disposition in coordination with the City Clerk’s office. Provides first point-of-contact support for public records requests. Monitors, reviews, and analyzes public information requests and processes them according to the Idaho Public Records Act. Coordinates with City Clerk and Legal staff on complex requests. Conducts special projects as requested. Performs backup receptionist duties for the PDS Administrative staff.
Provides training to staff and the general public in the basic functions of the records center including performing quick searches over the phone and printing case summaries online. Instruct the general public on the use of the PDS Online website and other research tools including the microfiche machines and database systems. Creates and maintains reference material to facilitate database and hard copy research.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
RequirementsRequired Knowledge, Experience, And Training Two years of progressively responsible records management experience and a high school diploma or GED.Functional knowledge of
records management theories, principles, legal requirements and techniques, retention scheduling, archiving, storage, public access, and destruction;
current trends in information technology pertaining to security, retention, and destruction of various forms of physical or electronic records
research and writing technique
general office administration, equipment, and programs, including Microsoft Office suite and Adobe Acrobat Pro.
Ability to
analyze record-keeping systems and identify issues and areas of improvement
make decisions in new situations in accordance with rules, regulations, and policies
establish workload priorities
prioritize based on such factors as the need for immediate action, work objectives, work schedules, and knowledge of future needs;
take and transcribe dictation and/or type accurately at a speed necessary to meet the requirements of the position
read and comprehend complex legal, regulatory, procedural, and/or policy material
resolve customer or citizen complaints in accordance with established policies and regulations
use proper business/telephone etiquette
interpret rules, regulations, and policies and make decisions based upon them
develop and implement clerical procedures from general instructions
display an attitude of cooperation and work harmoniously with all levels of City employees, the general public, and other organizations;
communicate effectively in the English language at a level necessary for efficient job performance
complete assignments in a timely fashion
understand and comply with all rules, policies, and regulations
maintain regular attendance
perform all essential and marginal functions as assigned by an authorized employee, supervisor, and/or manager with or without a reasonable accommodation.
operate a computer with demonstrated proficiency using a contemporary and related database, word processing, and spreadsheet software applications at an appropriate level for efficient job performance
extensively use a database for data input and research
independently investigate and resolve assigned problems
determine data requirements to organize and compile information from various sources into a concise reporting format.
Individuals must be capable of operating vehicles safely and have an acceptable driving record.Preferred Knowledge, Experience, And TrainingFour years experience in document imaging and administrative support, preferably in a public agency or governmental setting. Advanced knowledge of OnBase/Hyland imaging software, Accela Advantage software, microfiche machines, MS Office Suite and Adobe Acrobat Pro,Working knowledge of
governmental records retention and public information laws and regulations
operation and use of electronic imaging systems
basic research and analysis principles and practices.
Ability to recommend, develop, and document processes.
Knowledge of public records requirements and local, state, and federal record-keeping laws, rules, and regulations.Licensing And Other RequirementsValid state-issued driver's licenseSpecial RequirementsApplicants must be able to pass:City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process RegulationDriving Record CheckWorking ConditionsThe physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical EffortsWhile performing the duties of this job the employee is occasionally lifting/carrying up to 10 pounds and rarely lifting/carrying up to 35 pounds. Also, the employee is rarely pushing/pulling up to 50 pounds. Work includes sensory ability to talk, hear, smell and touch. Work in this position also includes close vision, distance vision, peripheral vision and depth perception. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach and grasp. Position requires hand/finger dexterity.Additional physical efforts include: need to be able to stand and/or scan for extended periods of timeWorking EnvironmentThe work environment will include inside conditions, areas of dust, odors, mist and gases or other airborne matter. Employees will also drive a vehicle as part of this position. Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.Healthcare:
ZERO premium medical coverage option for you and your family
Low-cost dental and vision options.
Post-employment health savings account.
Retirement and Investment Plans:
PERSI retirement benefits
401(k) or 457b pre-tax investment options with employer match.
457b Roth after-tax investment options with no match
WellBeing Program:
Up to $500 cash per year for participants.
Alternative transportation incentives.
Paid Leave – City employees receive generous paid leave:
10 hours of vacation per month, and this increases the longer you stay with the City
12 paid holidays every year
8 hours of sick leave per month
10 weeks Parental Leave
Life & Long Term Disability:
Basic Life insurance at no cost to you
Long Term Disability insurance at no cost to you
Other optional benefits:
Pre-tax Flexible Spending Accounts
Supplemental Life Insurance
Supplemental Disability Insurance
Tuition reimbursement
Free local bus pass
Corporate discount programs
AFLAC
Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.
Please visit our website for further details mybenefits.cityofboise.org
