Position SummaryThe Project & Billing Coordinator provides administrative and operational support to the branch, with primary responsibility for contract administration, project setup, billing, and related documentation. This role works closely with Sales, Operations, Finance, and branch leadership to ensure projects are accurately established, billed, documented, and closed.Key ResponsibilitiesManage branch contracts from proposal through execution and project closeout, ensuring all required documents are complete, accurate, and properly maintained.Confirm that an executed contract is on file before materials are released or shipped to a project.Set up and maintain customer, project, jobsite, contract, and billing information in DISCOs II.Prepare customer invoices according to contract terms and verify billing accuracy against contracts and bills of lading.Partner with Sales to prepare change orders when project scope or value exceeds the original contract.Review credit requests against contract terms, prepare supporting documentation, and route valid requests to the Area Manager for approval.Process certificates of insurance, file preliminary notices in the CRM, and provide invoices, OFIs, and other supporting documents as needed.Resolve contract and billing discrepancies, maintain accurate project records, and close completed projects in DISCOs II.
