Job DescriptionLocation: Chicago, IllinoisBusiness Unit: Rush Medical CenterHospital: Rush University Medical CenterDepartment: CHS Deans Office-CHSWork Type: Full Time (Total FTE between 0.9 and 1.0)Shift: Shift 1Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 PM)Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).Pay Range: $41.44 - $67.44 per hourRush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.Summary:The Finance Manager is responsible for accounts payable coordination and financial management oversight for the College. This position will work as part of the Dean’s Administrative staff and College Research enterprise charged with administrative oversight of pre-award and post-award finance, including processing, analyzing, and reconciling accounts payable records, developing cost center and grant proposal budgets, and assisting with monitoring the spending of cost center and grant funds. The position serves as a liaison to Corporate Finance, Fund Accounting, and other corporate offices regarding fiscal questions related to the College of Health Sciences and University education and finance operations. Exemplifies the Rush mission, vision, and values and acts in accordance with Rush policies and procedures.Knowledge, Skills, and Abilities: Bachelor’s degree in Accounting, Finance, or Business required. Academic medical center or university administrative experience. Experience working with fiscal management of grants. Excellent verbal and written communication skills with the ability to solve analytical and business process problems efficiently. Ability to work effectively with a diverse group of internal and external faculty, physicians, administrators, and clerical staff. Strong Excel, Word, and PowerPoint skills are required; Access database and Visio skills are preferred. Ability to quickly learn and master institutional computerized information systems is required.Responsibilities:Finance Management Plans, prepares and manages the budget submission process between the Budget Office/Corporate Finance and the colleges. Monitors the annual budget for the College to reconcile to budget targets. Plans, develops and manages financial reporting and tracking mechanisms. Designs and monitors the production and distribution of regular and ad hoc reports regarding financial objectives for the college. Reviews College of Health Sciences financial statements and detailed financial reports to identify variances and follows up with Director(s), Department Chairs/Managers, Dean(s), and other relevant partners for explanations. Monitors, identifies, and communicates budget variances to faculty and administrative staff. Analyzes complex financial data and extracts and develops reports of relevant information. Oversees and coordinates work of assigned staff, assisting, as necessary, with completing A/P clerical tasks (i.e., data entry, document preparation, filling, and distribution of various documents to the Finance office). Responsible for analysis and preparation of the college's monthly and fiscal year-end close processes, including submitting accruals to Finance, reviewing/reconciling departmental accounts, and preparing journal entries to correct identified errors. Maintains and implements department finance policies and procedures that align with RUMC policies, updates as necessary. Oversees and manages the system for maintaining records on all college transactions (e.g., check requests, purchase requisitions, journal entries, travel authorization/reimbursements). Manages the preparation of and reviews college payment request forms for cost center/fund, account number, and data accuracy.Pre and Post-Award Research Administration Develops, in coordination with Associate Dean of Research and Principal Investigators, budgets for grant proposals. Collaborates with the Associate Dean of Research and the Office of Research Affairs with processing “out-going” sub-award/consortium agreements; develops budget for the Office Research Affairs review and distribute approved agreement to the institution. Assists the Principal Investigators in managing the spending of grant funds and preparing payment request forms for expenditure reimbursement. Monitors Colleges Special purpose funds. Assist the Research Affairs Office and Grants Specialist with renewing “in-coming” sub-award/consortium agreements; request modified budget from the institution and distribute approved agreement to the institution. Works with Project Directors/Principal Investigators regarding fiscal planning and expenditures by allowable costs. Proactively interprets and assesses grantee gaps, provides technical assistance as necessary, and addresses fund issues promptly Responsible for post-award budget managementContracts Management and Analysis Administration In collaboration with the Dean’s Office and Strategic Enrollment, designs, develops, and/or implements cost studies, business plans, and new program initiatives. Responsible for preparing and submitting annual Medicare Pass-thru data to the Reimbursement Office. Coordinates with finance staff to ensure proper billing and collection of contractual revenue. Guide administrative staff, faculty, and Dean regarding relevant contract provisions. Performs other relevant duties as assigned.Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.Position Finance ManagerLocation US:IL:ChicagoReq ID 16496
