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Grant Administrator and Financial Services Coordinator (CURRENTLY HYBRID) Thank you for your interest in Loyola University Chicago. To view open positions, please enter your search criteria below. You may view all open positions by not specifying any search criteria and selecting the "Search" button. Bookmark this Posting | Print Preview | Apply for this Job Please see Special Instructions for more details. Loyola requires (https://www.luc.edu/coronavirus/#recentchanges) all Health Sciences Campus Faculty and Staff to be vaccinated (https://www.luc.edu/healthsafetyandwellbeing/covid-19inforesources/vaccineinformation/index.shtml) with the original COVID-19 and Flu vaccines when eligible. An exemption for a qualified medical or religious reason may be submitted for review/approval.Position Details Position Details Job Title GRANT ADMINISTRATOR (CURRENTLY HYBRID) Position Number 8150665 Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Maywood-Health Sciences & Rogers Park-Lake Shore Campuses Department Name SCHOOL OF HEALTH SCIENCES & PUBLIC HEALTH Location Code SCHOOL OF HEALTH SCIENCES & PUBLIC HEALTH Is this split and/or fully grant funded? No Duties and Responsibilities Grant Administrator and Financial Services CoordinatorParkinson School of Health Sciences and Public HealthLoyola University Chicago’s Parkinson School of Health Sciences and Public Health is an innovative new school committed to applying an entrepreneurial philosophy of educational excellence, research, and service as a means to achieve the goals of improving human potential through health sciences and the promotion of health equity.There’s never been a more important time to be in the health sciences and public health fields. Discover how Parkinson staff, faculty, and students are called to be and develop the next generation of healthcare leaders who will drive change and expand knowledge in the service of humanity through learning, justice, and faith.Position OverviewThe Grant Administrator and Financial Services Coordinator is responsible for grant application preparation and review as well as post-award administration including financial administrative support while maintain Loyola’s and sponsor’s policies, procedures, and compliance for all grants within the Parkinson School of Health Sciences and Public Health. This person will also be responsible for other financial services for the departments and programs within Parkinson. The Grant Administrator reports to the Director of Administration and supports faculty/staff/students across all Parkinson campuses and sites.Parkinson School is based at the Health Sciences Campus ( HSC ) and the Lakeshore Campus ( LSC ). We are open and flexible for this individual to choose their primary office campus location.Duties and ResponsibilitiesPre-Award
Oversees preparation and submission of all grant proposals in the Parkinson School of Health Sciences and Public Health.
Interacts with principal investigators, assisting them with development, preparation, and submission of proposals for external and internal funding to various funding agencies.
Reviews all proposal elements for accuracy and advising the faculty on any administrative requirements.
Enters all budgetary, grant application information, and contracts into Loyola’s Research Portal
Obtains institutional endorsement on all grant applications.
Prepares files in proper format for electronic submission.
Copies, collates, and mails application to appropriate agencies for review if necessary.
Keeps updated on all new federal and state regulations that apply to the grant process; interprets agency-specific guidelines/regulations that apply to the proposal and award process.
Post-award
Oversees the disbursement, financial reporting, and use of all intramural and extramural funds associated with accounting units established in the Parkinson School of Health Sciences and Public Health.
Prepares budget breakdown and distribution of funds in the post-award section of Loyola’s Research Portal.
Initiates and monitors subcontract agreements for collaborations with other Institutions.
Initiates all budget transfers, expense transfers, and salary transfers in accordance with institutional policies and 0MB Circular guidelines.
Prepares and submits additional reports for all non-competitive (progress reports) and competitive renewal applications.
Prepares and approves check requisitions, travel expense reports, and purchase requisitions for grant-related expenses.
Monitors and approves grant expenditures in the Business Intelligence system on a monthly basis.
Provides Principal Investigators with monthly projection reports.
Enters grant purchase orders using Lawson program or uses the University pro-card for appropriate purchases.
Process capital budget requests.
Assists with quarterly effort reporting.
Follows and upholds all federal ( NIH , NSF , etc.) and non-federal grant policies and procedures.
Provides Dean with summary reports.
Financial Coordination
Performs financial analyses for report preparation, to improve department and grant accounting procedures.
Prepares financial reports to document activity, substantiate transactions, report findings, etc.
Requests payroll changes pertinent to department grants and other accounts.
Maintains department’s financial records, budget information, and other forms of data. Tracks payments, receipts, transactions, internal and external contracts, agreements, etc.
Produces statements of financial activity based upon monthly grant transactions and generates projects to share with PI.
Performs financial analyses for department and programs for accreditation needs.
Performs general office duties as required for the smooth running of the office and school as well as other duties as needed.Applicants should apply online. Questions can be directed to the Search Committee Chair Samantha Dumm at sdumm@luc.edu.Loyola University Chicago is an Equal Opportunity / Affirmative Action employer with a strong commitment to hiring for our mission and diversifying our faculty and staff. As a Jesuit Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. We encourage underrepresented minorities and women candidates to apply.All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.To learn more about LUC’s mission, candidates should consult our website at www.luc.edu/mission/. To learn more about LUC’s focus on transformative education, candidates should consult our website at www.luc.edu/transformativeed. Minimum Education and/or Work Experience TBD Qualifications Minimum Education and/or Work Experience
Bachelor’s degree in related field and two to four years of related experience in grant and contract administration. (An equivalent combination of education and experience may be considered.)
Strong verbal and written communication, organizational and analytical skills required.
Strong attention to detail.
Ability to work well with a variety of constituents.
Candidates should possess advanced computer skills, and have the ability to quickly master specialized software applications.
Strong financial and excel skills are necessary.
Advanced in the use of Microsoft Office Suite (Word, Excel, Teams, SharePoint) and Adobe Acrobat and experience with higher education learning management systems.
Knowledge, understanding, and commitment to the mission and values of Loyola University Chicago and the Parkinson School of Health Sciences and Public Health
Preferred Experience
Candidates should be familiar with electronic research administration such as Grants.gov/eRA Commons, NSF , DOJ , etc.
Certificates/Credentials/Licenses
n/aComputer Skills
Candidates should possess advanced computer skills, and have the ability to quickly master specialized software applications.
Strong financial and excel skills are necessary.
Advanced in the use of Microsoft Office Suite (Word, Excel, Teams, SharePoint) and Adobe Acrobat and experience with higher education learning management systems.
Supervisory Responsibilities No
Required operation of university owned vehicles No
Does this position require direct animal or patient contact? No
Physical Demands None
Working Conditions None
Open Date 05/19/2023
Close Date
Special Instructions to Applicants
Loyola requires (https://www.luc.edu/coronavirus/#recentchanges) all Health Sciences Campus Faculty and Staff to be vaccinated (https://www.luc.edu/healthsafetyandwellbeing/covid-19inforesources/vaccineinformation/index.shtml) with the original COVID -19 and Flu vaccines when eligible. An exemption for a qualified medical or religious reason may be submitted for review/approval.
Diversity and Inclusion Statement Diversity, Equity, and Inclusion
As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion (https://www.luc.edu/diversityandinclusion/) . We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits (https://cld.bz/c/sy7N6a?utmmedium=email&utmsource=transactional&utmcampaign=CldBz-Share-Collection) centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting https://www.careers.luc.edu/postings/24970
