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Project Support SpecialistReq ID 17456Project Support SpecialistWho We AreAt WSP, we are driven by inspiring future-ready pioneers to innovate. We’re looking to grow our teams with people who are ready to collaborate in building communities and expanding our skylines. To do this, we hire candidates of all experiences, skillsets, backgrounds and walks of life. We actively foster a work environment and culture where inclusion and diversity is part of our fundamental structure. This is delivered behaviorally, through our policies, trainings, local partnerships with professional diverse organizations, internal networks and most importantly with the support and sponsorship of our leaders who help drive our commitment to an inclusive, diverse, welcoming and equitable work environment. Anything is within our reach and yours as a WSP employee. Come join us and help shape the future!This OpportunityWSP is currently initiating a search for a Full-Time Project Support Specialist for our Chicago, IL, Orlando, FL, Tampa, FL, Miami, FL, Houston, TX, Austin, TX, Dallas, TX, St. Louis, MO, San Francisco, CA Sacramento, CA Los Angeles, CA Irvine, CA, Tempe, AZ, office. Be involved in projects with our National Business Line Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.Your Impact
Assist Business Line Leaders, Local Business Leaders and Senior Project Managers in the USPS Program nationwide on complex, multi-faceted postal projects by assisting on projects with deliverables, schedule(s) and budget management in partnership with our Project Accounting team.
Monitor project health indicators for projects and suggest actions as needed.
Assist in preparing scopes of work, budgets, and schedules for new work and change orders.
Assist in forecasting including updating schedules, costs to complete, spending plans, funding and labor forecasts, staff workloads, and risk registers to inform decision makers via accurate and reliable reporting.
Provides administrative support to Business Line Leaders, Local Business Leaders and Senior Project Managers in the USPS business line including scheduling of team/project/client meetings and drafting of minutes, follow-ups, communication, and coordination of activities in an office or project site (including catering orders meeting preparation, plus provides on-site support for day of meeting to include printing, catering, travel support for attendees, special seating needs, AV support).
Responsible for technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration.
Additional project assistance responsibilities may include tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other field work coordination.
Analyze and provide executive summary reports from large data sets.
May assist marketing leads with tracking of RFPs and proposal timelines, and provide proposal delivery assistance including form completions, resume and project description requests, and printing assistance for small proposal not sent out to print shop.
Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and
Other duties as required by business needs.
Who You AreRequired Qualifications
9+ years of experience in administrative project support.
High School Diploma.
Self-starter capable of leading tasks with little direction or supervision.
Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, guests, and other employees in the office.
Demonstrated advanced skill using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents, and developing PowerPoint presentations.
Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.
Must possess excellent interpersonal and written and verbal communication skills.
Must have initiative with ability to anticipate needs and complete important tasks without needing to be asked.
Must be able to prioritize assignments with no supervision along with time management, resourcefulness, fine attention to detail and follow-through.
Must be a strong team player.
Must be able to use discretion and confidentiality.
Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed.
Preferred Qualifications
3 years of experience in project and/or financial management and delivery.
Bachelor’s degree is preferred.
Experience in the engineering consulting industry.
Knowledge of Oracle and Adobe Professional is preferred.
Additional Requirements
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Additional Details
Travel Required: 25%
Job Status: Regular
Employee Type: Full
Primary Location: TEMPE - WEST WASHINGTON
All locations: US-AZ-Tempe, US-CA-Irvine, US-CA-Los Angeles, US-CA-Sacramento, US-CA-San Francisco, US-FL-Jacksonville, US-FL-Miami, US-FL-Orlando, US-FL-Tampa, US-IL-Chicago, US-MO-St Louis, US-TX-Austin, US-TX-Dallas, US-TX-Houston
About WSPWSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.comWSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.The selected candidate must be authorized to work in the United States.NOTICE TO THIRD PARTY AGENCIES:WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
