We are looking for an administrative assistant for our office. Position is available immediately. We prefer someone local, not too far from our Wheeling office. 32-40 hours a week, occasional Saturdays during fall and winter. The candidate must be: energetic, self-motivated, punctual, reliable and hardworking.
Duties will include:
Welcoming office guests and directing them to the person or office they're visiting
Answering and making phone calls on behalf of office employees
Handling office correspondence
Maintaining office supplies
Scheduling meetings for employees
Maintaining the reception area
Keeping office records up to date
Performing various other clerical tasks, including faxing, transcribing, and filing
Data entry
Creating & maintaining basic spreadsheets in Excel
Running errands
Requirements:
2-3 years of experience in admin/small office environment
Good knowledge of Microsoft Office (Word, Excel, Outlook); 5+ years of experience (including simple formulas, we will test excel skills)
Some college or associate's degree a plus
QuickBooks and Microsoft Dynamics knowledge a plus
Background in working with contractors a PLUS!
Ability to multitask & familiar with "small business" practices
Ability to keep up in a fast-paced work environment
Ability to write clearly and help with word processing when necessary
Strong communication skills
Punctual with good time management skills
Needs to have a driver's license and a car
Schedule:
8-hour shifts, Mon-Fri; occasional Saturday during fall and winter
This is not a REMOTE position
Benefits:
Paid vacation
Paid holidays (not all)
Health insurance contributions
Salary will be based on experience and knowledge ($18.00 - $22.00). Please attach your resume in your response. Emails without resumes will not be considered.
