A small established property management company is looking for a strong administrative assistant to be the supportive backbone for the office. This person is the first point of contact for our clients and the main support for everyone in the office and must have strong verbal and written communication skills. They must be reliable, well organized, know how to screen calls, be able to multi-task and problem solve, work independently and have good time management, etc. Property management/real estate experience is not required but is a plus. Job duties include but are not limited to
· Answering phones
· Sorting mail
· Filing/scanning of documents to network
· Preparing and sending of residential lease documents for electronic signature
· Keeping track of office supplies and ordering as necessary
· Process outgoing mail/packages
· Track tenant and vendor certificates of insurance
· Assign & close out work orders
· AP/AR duties including coding invoices for property manager’s approval, input of invoices into accounting software for payment, cutting checks, inputting rent checks into accounting software, etc.
Part Time - approximately 30 hours per week
