We are seeking a part-time Office Assistant for a family business in real estate and other various investments. The ideal candidate should possess professionalism, self motivation, strong communication and organization, superior attention to detail and be able to multi-task. Ability to work independently, include answering phone, scheduling appointments, managing information flow, answering emails, typing of documents, keep certificates of insurance and other filings current, filing and bookkeeping. You will support daily office operations, data entry, schedule management, and inventory management as well as proficiency in Microsoft Office.
Duties and Responsibilities include but not limited to:
Assist with tenants related issues.
Attend to tenant requests and complaints promptly and in accordance to procedure
Process applications
Follow up with prospects/prepare leases/lease renewals etc.
Maintains a complete and systematic set of records of all financial transactions
Check and verifies all invoices and handles the preparation for accounts payables
Assumes responsibility for the preparation and mailing/emailing of invoices
Deposit checks to bank account and post to correct account in the accounting system
Printing and organizing invoices received
Pay, record, outstanding and recurring bills using Quickbooks
Process payments and post correctly in the accounting system
Reconcile bank accounts and verify transactions on a daily and monthly basis
Preparation of financial reports (Includes but not limited to monthly sales tax, P&L, Income Statement)
Serve as the AR/AP point of contact
Maintains historical records by filing documents
. Help update website as needed
Other duties as requested
Job requirements include but are not limited to:
Strong leadership skills and customer service abilities
Proficiency in Microsoft Excel, word, Outlook
Knowledge of QuickBooks
Majoring or a degree in accounting or business administration a plus but not required
Bookkeeping experience/general understanding of accounting concepts or demonstrated competence in task assigned
Excellent analytical, problem solving and decision-making skills; high degree of accuracy, attention to detail and confidentiality
Excellent verbal and written communication skills, in person and over the phone.
Proficiency in Microsoft Office and Quickbooks or other equivalent accounting softwares
The ability to work independently and as part of a team
Spanish speaking a plus, but not required.
Reports to: Owner/president
Hours:
20-30 hours per week.
Flexible Schedule during office hours.
Salary commensurate with experience. ($20-$25)
