Job Function Statements:
1. Process vendor and employee invoices and payments for Corporate and Other divisions, ensuring proper coding, approval, and timely entry into the ERP system.
2. Perform a three-way match for accuracy before processing vendor invoices.
3. Collaborate with purchasing, receiving, and operations teams to resolve invoice or payment issues.
4. Ensure compliance with state and local sales/use tax requirements, where applicable.
5. Prepare monthly reconciliation reports and resolve discrepancies timely.
6. Identify and recommend improvements to streamline AP processes and strengthen internal controls.
7. Process daily cash receipts, including checks, ACH, wires and credit card payments, for all companies.
8. Prepare monthly cash reconciliation report and resolve discrepancies in a timely fashion.
9. Prepare and pay sales tax returns for Illinois, Texas, Florida, Canada, and other jurisdictions.
10. Review and code Purchase Card activity including receipts review and payment processing.
11. Account for and control the capital expenditure process, including:
a. Use Sage software to calculate depreciation for both book and tax purposes
b. Reconcile fixed asset accounts monthly
c. Assist with annual fixed asset audits/reviews
d. Assist in the completion of various personal property tax returns
12. Assist with month-end and year-end closing activities, including journal entries, accruals and reconciliations.
13. Support external audits by providing documentation and explanations as needed.
14. Complete W-9 vendor updates and annual 1099 reporting and filing.
15. Maintain files for the Accounting Department and distribute department mail daily.
16. Assist team members in projects, as needed.
LEAD RESPONSIBILITY STATEMENT: Work with key management leaders to be efficient and effective with their production flow and procedures.
COMPUTER SYSTEMS & PROGRAMS: Use of ERP systems (Epicor Kinetic), Excel, Word, Sage
EDUCATION/EXPERIENCE: BS in Accounting or business-related field required, with a minimum of 2 years experience in a similar role. Previous relevant work experience in a manufacturing environment is a plus.
CLOSING STATEMENTS: The Staff Accountant should possess strong accounting skills, organizational skills, have a high attention to detail, and be able to work independently as well as part of a team. This individual shall continue to improve their accounting & business skills in order to evolve with changing rules and regulations of accounting & business, through continuing education programs.
