Opportunity at a Glance
This position includes responsibility for the front desk - greeting and directing guests and staff. Delivering mail to local contacts and shipping out UPS, USPS, Fed Ex and other outbound mail to specific locations. Additional responsibilities include maintenance/organization/oversight of facilities and related renovations/build-out and procurement of office supplies.
ResponsibilitiesServe as the first point of contact for all guests at the front desk, welcome and direct guests, providing a helpful environment.Outbound mailing of packages to HQ locations and other locations as needed.Deliver mail to local contacts and mail outbound mail to HQ locations and other locations as needed.Collaborate with accounts payable to ensure timely payment of invoices associated with the site or region.Provide administrative support to the Facilities team as needed.Order equipment based on approved ADA accommodation requests.Order supplies to seminars, conferences, or other events.Perform daily quality assurance checks on facility conditions.Order and maintain proper levels of office supplies.Manage small office moves, decoms and relocations.Coordinate all maintenance and cleaning requests.Oversee small furniture installations, painting and additional projects as needed.Update job knowledge by participating in educational opportunities.Fulfill and support internal customer requests and orders.Offer supportive management for facilities and teams at specific locations.Maintain a comprehensive database of work orders, furniture inventory, and related assets.Participate in project close out process ensuring proper retention of documents and warranty follow up.Set-up work area for new hires.Maintain operations by following policies and procedures, reporting needed changes.Performs other duties as assignedComplies with all policies and standards
