Description We are offering an exciting opportunity for an Executive Assistant in Naperville, Illinois. In this role, you will be responsible for providing comprehensive support to the President & CEO and Board of Directors, along with the Senior Leadership Team when needed. You will be expected to manage a sophisticated calendar, coordinate meetings, and handle administrative tasks. This is a direct permanent, hybrid position. Responsibilities: Manage and prioritize the President & CEO's calendar, handling conflicts and making judgements to ensure smooth day-to-day engagements Prepare for upcoming meetings, conferences, and presentations by anticipating the President & CEO's needs Coordinate and handle logistics for Board meetings, events, and annual retreats Assist with special projects and prepare complex documents, reports, and presentations Serve as a liaison and provide support to the Board of Trustees and their assistants Maintain accurate records of Board member details and coordinate the communication of annual conflict of interest disclosure documentation Coordinate Executive meetings including scheduling, logistics, materials, and minutes Coordinate Senior Leadership Team and Leadership Team meetings including agendas, material management, and logistics. Requirements Minimum of 5 years of experience as an Executive Assistant or similar role Proficiency in Cisco Webex Meetings for organizing virtual meetings and conferences Experience with Concur for managing expenses and invoices Exceptional calendar management skills, including the coordination of complex executive meetings A minimum of a Bachelor's degree highly preferred Experience in coordinating and setting up conference calls Ability to handle correspondence with professionalism and discretion Experience in supporting C-Suite executives Proven track record in book travel arrangements and arranging travel itineraries Ability to prepare presentations using standard office software Experience in meeting preparation, including agenda setting and materials preparation. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
