Pediatrics On Demand Management is looking for an Administrative & HR Coordinator for our two clinics Pediatrics On Demand Urgent Care for Kids and Minis Pediatric Walk-In Clinic located in Oak Lawn, IL. We are looking for a Administrative and HR Coordinator who is a master multi-tasker with excellent communication skills, an upbeat attitude that can work successfully in a fast-paced medical clinic handling several tasks at a time, while also taking on HR duties. Candidates should be able to assist management, staff and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, scheduling and participating in meetings, and generally being a helpful and positive presence in the workplace. To be successful as an Administrative Coordinator, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. We are wanting someone who is comfortable with computers, general office tasks, a fast-paced work environment, medical setting, and excel at both verbal and written communication andmost importantly, have a genuine desire to meet the needs of others. Tasks and Duties Include:
Answer and direct phone calls
Organize and schedule meetings and appointments.
Prepare communications such as memos, emails, invoices, reports, and other correspondence.
Order office supplies and equipment.
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Handle multiple projects at a time in a fast-paced clinic environment.
Work alongside with, call, and email with vendors daily.
In charge of ordering employee uniforms.
Provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.
And other Administrative duties when needed/requested.
HR duties include:
Selecting, scheduling, and help interview potential new hires.
Onboarding new hires.
Continuously updating job descriptions and listings.
Maintain and update the electronic database for employee files and documents.
Provide information to employees by answering questions, concerns and requests.
Updating Employee Handbooks.
Knowledge of Benefits and Labor Laws.
And other HR duties and tasks when needed/requested.
Requirements:
Degree in related fields is a must.
Prior administrative and HR experience is a must.
Excellent computer, verbal, and written skills is a must.
Excellent people skills is a must.
Can work independently and as a team.
Detail-oriented and organization skills.
Desire to be proactive and create a positive experience for others.
Be able to help spread the culture and morale through the company to employees.
Full Time Benefits:
Paid Time Off (PTO)
Paid Holidays
Health Insurance
Dental Insurance
401k
Lifetime Gym Membership
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