Description We are seeking a Receptionist to join our team in Wheaton, Illinois. In this role, you will be the first point of contact for our clients, tenants, and guests. You will be responsible for various administrative tasks, including scheduling meetings, managing correspondence, and maintaining clean and organized office areas. This position offers a long-term contract employment opportunity.Responsibilities: Act as the first point of contact for clients, tenants, and guests, ensuring a welcoming environment. Efficiently manage and schedule meetings, conference rooms, and other company resources. Handle mail operations, including scanning and distributing incoming mail. Prepare and distribute initial client letters and fee engagement letters. Enter relevant data into the company's management system, TimeMatter. Maintain open lines of communication with clients, addressing their needs and inquiries. Manage the operation of a multiline phone system. Ensure the maintenance and cleanliness of the kitchen and conference rooms. Notify tenants of deliveries and coordinate the pick-up process. Utilize Microsoft Office for various tasks and demonstrate confident phone skills. Requirements Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word. Ability to handle a multi-line phone system and schedule appointments. Excellent customer service skills and ability to handle email correspondence. Strong interpersonal skills and ability to interact with a diverse range of individuals. Capable of performing data entry tasks with accuracy and efficiency. Experience in organizing files and maintaining an organized workspace. Willingness to learn and adapt to new tasks and challenges. Strong written and verbal communication skills. Ability to work both independently and as part of a team. High level of professionalism and attention to detail. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
