Job Summary: The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of the office. This role involves handling a variety of tasks, including managing schedules, coordinating meetings, and maintaining office supplies. The ideal candidate is proactive, detail-oriented, and able to multitask effectively.Key Responsibilities:
Manage and maintain executives' schedules, including scheduling meetings and appointments.
Coordinate and prepare materials for meetings, presentations, and reports.
Handle incoming and outgoing communications, including emails, phone calls, and mail.
Maintain and organize office files, records, and documents.
Order and manage office supplies and equipment.
Assist with travel arrangements and expense reports.
Support the planning and execution of company events and activities.
Perform general office duties, such as data entry, photocopying, and filing.
Provide excellent customer service to internal and external stakeholders.
Qualifications:
High school diploma or equivalent; associate's or bachelor's degree preferred.
Proven experience as an administrative assistant or in a similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.
Attention to detail and problem-solving skills.
Professional demeanor and positive attitude.
Benefits:
Competitive salary and benefits package.
Opportunities for professional development and growth.
Friendly and collaborative work environment.
Pay and BenefitsThe pay range for this position is $18.35 - $18.35 Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully remote position.Application DeadlineThis position will be accepting applications until Jan 16, 2025.About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
