Under immediate supervisor, the Administrative Assistant provides coordination and support for the efficient operations of the transportation team. This position includes a high volume of data entry. The job interfaces frequently with peers and managers and occasionally with customers. Ensure all tasks are following applicable Federal, State, and Local Department of Transportation regulations as well as compliant with all policies, practices and procedures.Primary Responsibilities:Provide coordination and support for daily operations of facility.Track waste shipments with disposal facilities.Obtains 10-day log from supervisor following the daily yard walk, reviews the log against the manifests tracking system and reconcile the reports, and make copy and fill out form using current day’s data.Manage and distribute information in an administrative office environment.Manage the office phone. Answer and reroute all incoming phone calls.Manage life cycle of printed manifests, including Land Disposal Restrictions (LDRs) associated paperwork and labels - printing, CC Scanning, mailing to customers and mailing to states.Sign manifests that end at the facility and create billing packets (based on location permitting and need).Utilize the CRM system to initiate unresolved customer and team member cases, assess priority and identify appropriate support team member.Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility,Perform office administrative tasks - maintain electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail.Perform other reasonably related tasks as assigned by management
