The Office Coordinator is responsible for providing administrative support to the management department to maintain Clean Earth’s Center of Excellence. This position involves and is not limited to, general office tasks, streamlining daily office operations, activities, and employee related functions.Welcome and interact with clients and visitors by phone and in person.Answer incoming phone calls, route to appropriate team members.Be the eyes and ears of the office, providing information, answering questions, and responding to requests.Carry out routine checks to maintain shared office spaces meet our safety and housekeeping protocols.Working closely with building landlord, maintain inventory of building access cards, including new and terminated employees, and fitness center waivers.Oversee and order office supplies and stationary items, anticipating needs and stocking supply stations.Review office equipment periodically and report maintenance issues.Report and track building maintenance issues and escalate any pertinent issues to the manager.Manage, sort, distribute incoming mail/deliveries, and prepare outgoing mail and packages.Provide department administrative support such as coordinating document signatures, process shipping and mail needs, document organization, and maintain records and documents for related departmental tasks.Perform work related errands as requested such as lunch pickup, mail drop off and/or pickup.Assist in coordinating and executing meetings and events while maintaining conference room calendars.Perform other reasonably related tasks as assigned by management.
