We are looking to hire an experienced Practice Manager pre-opening to help build the operational foundation for our grand opening in December of 2026. The Practice Manager will serve as the primary onsite business and operational leader, partnering closely with the Veterinarian owner and regional field leadership to build a high-performing, financially healthy, and well-run urgent care practice.Pre-opening responsibilities and opportunities:Practice setup and facility preparation.Equipment ordering, tracking, unpacking, and stocking.Pre-opening referral marketing.Vendor connections.Support in Practice Management System setup and workflow.Supply purchasing, tracking, unpacking, and stocking.Reviewing budgeted pro forma with regional operations leaders and expense tracking.Reviewing and analyzing operational KPIs, reporting cadence, and opening performance targets.Support Staff interviewing, hiring and training in preparation for the grand opening.Staffing labor planning, and schedule build.Building workflows and accountability standards that support patient flow, client experience, productivity, and financial performance.The successful Practice Manager will be comfortable owning both people leadership and business performance. This individual should be able to understand practice financials, manage labor and staffing to demand, monitor key performance indicators, identify operational opportunities, and build action plans that improve hospital performance while maintaining an excellent client and team experience.General practice manager duties:Partner with the veterinary regional manager and medical leadership on staffing strategy, organizational structure, performance management, compensation recommendations, scheduling, and other personnel decisions that impact hospital performance.Build and manage employee schedules based on forecasted patient demand, operating hours, productivity expectations, and labor targets; proactively adjust staffing as business needs change.Lead ongoing coaching, training, performance management, and accountability. Set clear expectations, provide timely feedback, develop team members, complete performance reviews, and implement corrective action when needed.Recruit, hire, onboard, develop, and retain team members who align with the culture and operational needs of the hospital. Partner with HR and regional leadership on compensation, performance concerns, and separations in accordance with company policies.Develop and execute local growth initiatives in partnership with Marketing and regional leadership, including community outreach, referral relationships, client experience, reputation management, and other activities that support patient volume and revenue growth.Maintain strong employee-management communication, resolve team concerns appropriately, and create a culture of accountability, engagement, collaboration, and continuous improvement.Maintain a strong understanding of the client and patient workflow from arrival through discharge and identify opportunities to improve throughput, wait times, communication, and the overall client experience.Remain willing and able to step into frontline operations when needed while maintaining primary accountability for leadership, business performance, and hospital operations.Ensure client concerns are addressed promptly and professionally; identify recurring themes and implement operational solutions that improve service and retention.Exercise sound, unbiased business judgment when managing people, resources, and hospital priorities, including appropriate recommendations regarding performance or disciplinary action.Own inventory and purchasing controls to maintain appropriate supply levels while managing cost, pricing, waste, and working capital. Monitor inventory performance, controlled substances, equipment needs, vendor pricing, and returns.Ensure hospital compliance with company policies and applicable regulatory requirements, including DEA/controlled substances, OSHA, safety, and required operational standards.Ensure payroll and timekeeping are accurate and timely while actively managing overtime, schedule efficiency, and overall labor performance against hospital targets.Manage vendor relationships at the hospital level, ensuring appropriate service, competitive pricing, and timely resolution of operational issues.Partner with medical leadership to ensure appropriate urgent and emergency patient workflows, escalation processes, and operational readiness.Own day-to-day hospital business performance and routinely review key metrics such as revenue, transactions, average client transaction, labor, COGS, productivity, client demand, and profitability.Partner with regional leadership to build and manage the hospital budget, understand monthly P&L performance, explain material variances, and execute corrective action plans when performance is off target.Develop staffing plans that balance patient demand, service levels, team wellbeing, and financial expectations; actively manage overtime, productivity, and labor efficiency.Use data and operational reporting to identify trends, diagnose root causes, prioritize opportunities, and drive measurable improvement in hospital performance.Maintain ownership of hospital execution by establishing clear priorities, assigning accountability, following up on commitments, and closing the loop on operational issues.Perform other duties as assigned
