Date Posted:2024-02-16Country:United States of AmericaLocation:HIA32: Cedar Rapids, IA 400 Collins Rd NE , Cedar Rapids, IA, 52498-0505 USAPosition Role Type:OnsiteWe are seeking an experienced Administrative Assistant to join our Mission Systems Administrative Support Department. This position will provide support to Simulation and Training Solutions leaders and teams. This is an onsite role located in Cedar Rapids, IA. Primary Responsibilities:
Performs complex administrative activities in close relationship to the day-to-day work of organization leaders. This will require prioritizing and managing multiple tasks, often with short lead-time.
Will support individuals from multi-functional areas, but normally works in a confidential and highly responsive relationship with leadership.
Calendar management, including schedule/coordinate appointments/meetings and follow up on delegated items including the coordination of conference rooms and making priority decisions to resolve schedule conflicts.
Make extensive and sometimes complex travel arrangements, including coordinating with other offices, customers, and locations.
Prepare detailed, timely and accurate expense reports, following established policies and procedures.
Monitor email communication and highlight urgent matters requiring attention.
Organize and arrange events/vendor/customer visits; ensures quality, assigns, and directs building management and office staff (reception, catering, events, security, tech/AV, cleaning, etc.).
Secure conference rooms and supplies for visits and meetings, as needed.
Ensure attendee list/visitor authorization forms are submitted to security.
Interface between Collins management, building management, IT and office staff on all issues related to physical office space as needed.
Assist in preparation of reports, documents, and presentations. Proo presentation content to ensure proper spelling, punctuation, and grammar usage; may perform minor document revisions to enhance clarity and formatting.
Create and administer organization Teams / SharePoint sites.
Maintain office supplies, including tracking, ordering, and organizing.
Assist in tasks associated with hiring and onboarding of new employees.
Work efficiently in a fast-paced work environment, requiring quality work, flexibility, and individual initiative, and requires the ability to handle a variety of tasks quickly and efficiently.
Interact with other administrative assistants collaboratively to share knowledge and schedule activities with leaders and teams across the business.
Other administrative tasks, as delegated and requested.
Basic Qualifications:
Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
U.S. Citizenship is required
Previous experience in administrative support or customer service roles needed
Experience in Microsoft Word, PowerPoint, Excel and Outlook, Office 365 products
SAP, Concur, SharePoint experience needed
Preferred Qualifications:
Event planning experience
Capacity to work with urgent deadlines, changing priorities, and manage multiple high-priority assignments simultaneously
Possess high level organizational skills, with a strong focus on results and attention to detail
Excellent written and oral communication skills
Ability to work independently, think critically, and provide proactive solutions with limited supervision
Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.Do you want to be a part of something bigger? A team whose impact stretches across the world, and even beyond? At Collins Aerospace, our Mission Systems team helps civilian, military and government customers complete their most complex missions — whatever and wherever they may be. Our customers depend on us for intelligent and secure communications, missionized systems for specialized aircraft and spacecraft and collaborative space solutions. By joining our team, you’ll have your own critical part to play in ensuring our customer succeeds today while anticipating their needs for tomorrow. Are you up for the challenge? Join our mission today.Collins Aerospace Diversity & Inclusion Statement:Diversity drives innovation; inclusion drives success. We believe a multitude of approaches and ideas enable us to deliver the best results for our workforce, workplace, and customers. We are committed to fostering a culture where all employees can share their passions and ideas so we can tackle the toughest challenges in our industry and pave new paths to limitless possibility.WE ARE REDEFINING AEROSPACE.Please consider the following role type definitions as you apply for this role.Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.Hybrid: Employees who are working in Hybrid roles will work regularly both onsite and offsite. Ratio of time working onsite will be determined in partnership with your leader.Remote: Employees who are working in Remote roles will work primarily offsite (from home). An employee may be expected to travel to the site location as needed. Regardless of your role type, collaboration and innovation are critical to our business and all employees will have access to digital tools so they can work with colleagues around the world – and access to Collins sites when their work requires in-person meetings.Some of our competitive benefits package includes:
Medical, dental, and vision insurance
Three weeks of vacation for newly hired employees
Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
Tuition reimbursement program
Student Loan Repayment Program
Life insurance and disability coverage
Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
Birth, adoption, parental leave benefits
Ovia Health, fertility, and family planning
Adoption Assistance
Autism Benefit
Employee Assistance Plan, including up to 10 free counseling sessions
Healthy You Incentives, wellness rewards program
Doctor on Demand, virtual doctor visits
Bright Horizons, child and elder care services
Teladoc Medical Experts, second opinion program
And more!
At Collins, the paths we pave together lead to limitless possibility. And the bonds we form – with our customers and with each other propel us all higher, again and again.
Apply now and be part of the team that’s redefining aerospace, every day.
The salary range for this role is 37,000 USD - 83,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.RTX is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class. Privacy Policy and Terms:Click on this link (http://www.rtx.com/privacy/Job-Applicant-Privacy-Notice) to read the Policy and Terms Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.
