Job Title: Accounting AdministratorJob DescriptionWe are seeking a dedicated Accounting Administrator to handle invoicing and payables responsibilities. This role involves coordination and management of vendor activities, drafting and tracking communications, and managing executive-level calendars and project deadlines. The ideal candidate will also excel in high-functioning research and creating invoicing templates.Responsibilities
Handle invoicing and payables responsibilities.
Coordinate and manage vendor activities.
Take bullet points from oral meetings and communicate with donors, legislators, members, and board members.
Draft, track, and follow up on communications sent, including tracking and elevating critical communications.
Perform high-functioning research.
Create invoicing templates and templates for 1099 contractors.
Review grant accounting guidelines and restrictions, and present options with limited oversight.
Manage executive-level staff calendars and board schedules, including tracking deadlines and deliverables for projects.
Monitor and manage various mailboxes for correspondence.
Essential Skills
Data entry
Accounts payable
Invoicing
Microsoft Excel
Administrative support
QuickBooks
Additional Skills & Qualifications
High School Diploma
1-3 years of experience in invoicing, payables, administrative or office management
Experience with MS Office
Preferred experience with QuickBooks or Sage
Work EnvironmentThe work environment is laid back with flexible hours during the day. You will work in a supportive setting that values work-life balance and provides the tools you need for success.About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
