We are seeking a reliable and service-oriented Office Services Associate to join our team. The candidate will be responsible for front desk operations, including greeting guests, coordinating client meetings, and performing various administrative tasks. This role requires someone with strong communication skills, a positive attitude, and the ability to thrive in a fast-paced environment.
Key Responsibilities:
Open the site and ensure all building procedures are followed.
Check guests in and connect them with appropriate clients or staff.
Perform administrative duties, including generating weekly reports.
Receive and log packages, ensuring proper distribution.
Create name badges for visitors and new staff.
Assist with special projects as assigned by the client or management.
Receive and organize catering for client meetings.
Escort guests to designated meeting rooms.
Handle any additional front desk or office-related tasks as needed.
Technology and Software:
Use MS Office products, including Outlook, Word, Excel, and PowerPoint.
Be able to type efficiently and navigate various office technologies.
Required Traits:
Reliability and Dependability:
Consistently punctual and available during working hours.
Adaptability: Ability to work in a fast-paced environment and stand on your feet throughout the day.
Listening and Communication: Follow instructions carefully and relay important information clearly to the next shift.
Hospitality Mindset: Greet guests with a warm, cheerful demeanor and ensure their needs are met.
Positive Attitude: Bring a "can-do" spirit to daily tasks and challenges.
Attention to Detail: Ensure accuracy in administrative tasks and timely reporting.
Qualifications:
Experience in a front desk or customer service role is preferred.
Proficiency in Microsoft Office Suite.
Strong organizational skills and the ability to multitask.
Ability to stand for extended periods.
Excellent communication and interpersonal skills.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
