Anticipated- Payroll Administrative Assistant JobID: 1563
Position Type:
Secretarial/Clerical/ Payroll
Date Posted:
4/25/2024
Location:
Glenwood Community School District Central Office
Date Available:
Immediately
Closing Date:
Until Filled
The Glenwood Community School District is currently accepting applications for an anticipated Payroll Administrative Assistant at the Central Office. This position would start immediately upon completion of pre-employment paperwork. The starting wage is $18.75/hr, Full-time, Monday through Friday, 8-4 pm, wtih benefits.
GLENWOOD COMMUNITY SCHOOL DISTRICTPAYROLL ADMINISTRATIVE ASSISTANTCLASSIFIED STAFF JOB DESCRIPTIONPosition: Payroll Administrative Assistant Qualifications:
High school diploma required: associate degree preferred.
Knowledge of basic computer word processing, spreadsheet & bookkeeping.
Ability to apply public relations skills effectively.
Utilize oral and written channels of communication effectively.
Reports To: Chief Financial OfficerConsults With: Superintendent, Administrators, Central Office personnel, and district wide staff.Position Goal: To complete detailed work and to coordinate other matters essential to the efficiency and effectiveness of the payroll department.Performance Responsibilities:
Complete comprehensive payroll processing twice per month – 11th and 25th.
Ensures timely and accurate filing of payroll tax deposits with the Internal Revenue Service (IRS) and Iowa Department of Revenue
Preparation & submission of the monthly, quarterly, and annual reports including but not limited to IRS 941s, Unemployment, Medicaid, BLS, and others as needed.
Processes required cash receipts and journal entries for payroll monthly.
Adds new employees & inactivates terminating employees to software applications including Software Unlimited Payroll, TMS, & Frontline.
Serves as subject matter expert for the TMS time management system.
Administers accurate employee leave benefits using TMS and Frontline.
Assists in administration of Absence Management using the Frontline HR system.
Administers payroll processing of employee retirement benefits for IPERS & 403b plan.
Administers payroll processing of employee insurance benefit deductions including health, dental, vision life, long term disability and flexible spending accounts.
Assists with ensuring accuracy of annual contracted compensation and hourly pay rates in the payroll system.
Annual preparation and distribution of W-2’s, 1095’s and other required tax reporting.
Completes verification of employment reports as needed.
Answers telephone calls & emails providing customer service to employees & retirees.
Performs other duties as assigned.
Terms of Employment: Twelve-month position. Salary shall be subject to annual review and modification by the Glenwood Board of Education. Evaluation: Performance will be evaluated in accordance with the Board’s policy on Classified Staff Evaluation.
