Description We are offering a short-term position for an Executive Assistant for a law firm in Waterloo, Iowa. There is opportunity for this position to become permanent for the right individual. The role involves various tasks to facilitate smooth operations, including handling initial client intakes, managing organizational tasks, acting as a liaison, and maintaining client relationships.Responsibilities Engage with callers to conduct initial client intakes over the phone Oversee intake management system and respond promptly to new inquiries Support the managing attorney with organizational tasks including email organization, managing calendars, and monitoring deadlines Serve as the intermediary between the firm and external vendors like advertising agencies, suppliers, etc. Participate in community-related tasks such as organizing donations, attending fundraisers, and creating promotional materials Cultivate and preserve client relationships through regular interaction, feedback solicitation, and tokens of appreciation Undertake other administrative duties such as dispatching payments, scheduling settlement meetings, and assisting with bookkeeping (no financial experience needed).Requirements Must be tech savvy with experience in PowerPoint, Canva, and Excel. Familiarity with Concur software for travel and expense management CRM skills are required for customer relationship management Ability to use About Time for project scheduling and management Should have excellent Calendar Management skills for arranging meetings and appointments Strong Communication skills are necessary for interacting with various stakeholders Must be able to handle Conference Calls with internal and external parties Proficiency in Correspondence for managing detail-oriented communication and documentationTalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
