Executive Assistant - Community and Economic Development
Type: Full Time
Salary/Pay Rate: $31.83 - $47.74/hour
Posted Date: 11/01/2024
Deadline to Apply: 11/18/2024
Job Details Description
DepartmentCommunity and Economic DevelopmentBenefits Click here to review a Summary of Employee BenefitsCivil Service StatusThis is NOT a Civil Service position Regular HoursMonday - Friday 8:00 a.m. - 5:00 p.m.Overtime and Weekend Work as RequiredTentative Start Date January 2025 Job SummaryThe City of West Des Moines has a full time opening for a committed, hardworking, detail-oriented professional to provide secretarial and administrative support to the Community and Economic Development Department.The incumbent will provide administrative support to the Community and Economic Development Director. Other responsibilities include timekeeping/payroll, accounts payable and receivable, general accounting and budget preparation, creating agendas and providing meeting minutes, providing front counter and telephone customer service to the public, assisting Housing Planner with coordination of inspections, securing bids, signing contracts and preparation of required legal documents (Contracts, Promissory Notes, etc.), maintain reporting requirements for HUD program, processes loan applications for the housing programs administered by the City, Maintain compliance with HUD or specific grant requirements for eligibility criteria. Communicate with applicant/homeowner and third-party vendors to complete process, publishes notices as required, other duties as assigned.Deadline to Apply November 18, 2024 by 11:59 p.m. Requirements The position requires a high school diploma or GED, 1-2 years of additional schooling, 3-5 years of related experience or equivalent education and experience and proficiency with PC’s and computer software and applications. Steps to ApplySteps to Apply:
Profile: You MUST complete an online Applicant Profile. A link is provided below to our Online Application System.
Attachments: You must attach the following documents to your profile under the Apply For Job section (attachments are job specific, once you click Finish & Apply you will not be able to add any additional documents):
a) Resumeb) Statement of InterestClick to open:Statement of InterestResume and Statement of Interest must be attached to your application by the deadline date, November 18, 2024 at 11:59pm CDT to be considered for this position.
Qualifications/Certifications/Licenses : Under the Resume & Qualifications section, make sure to list any certifications or licenses you currently hold.
Applying for Position: Once you have completed your profile, you MUST apply for the position (The link to Finish & Apply is located on the Apply For Job section after you have completed your profile. Once you have applied, it will be listed under your My Applications tab. Any applications marked as Status: Incomplete, have not been submitted.).
All steps MUST be completed before the posted deadline to be considered for this position. We will not accept incomplete profiles. Communication throughout this process (including invitations to any examinations and/or interviews) will be made via the email supplied through the City's on-line application system. It is recommended to check your email "Junk" folder for emails from the City of West Des Moines. If you have any questions during the application process, please contact Human Resources at 515-222-3616 .Physical/Drug Test Post offer, pre-employment drug test is required.Apply Here!City of West Des Moines Online Application SystemInstructions & FAQ'sYou will need to complete an online profile and apply for this position online. There are Instruction Sheets under the Employment section of our City website as well as a number of topics in ourFAQ section. If after reviewing these help guides you still need additional help, please visit or contact Human Resources 515-222-3616 .If you are currently employed with the City, please reference theInternal Instruction Sheetprior to applying. With questions, please contact Human Resources at 515-222-3616. Contact InformationCITY OF WEST DES MOINESHuman Resources, 1st floor, Suite 1E4200 Mills Civic ParkwayPO Box 65320West Des Moines, IA 50265-0320515-222-3616 (phone)515-273-0601 (fax)
