29180BRJob Title:Graduate Admissions SpecialistDepartment:Graduate AdmissionsPrimary Campus:University of Kansas Lawrence CampusJob Description:Coordinate, Evaluate, and Process Admissions (75%)
Serve as admissions liaison with all Lawrence and Edwards campus academic schools and departments.
Interpret Office of Graduate Studies policies to evaluate degree-seeking, certificate-seeking, non-degree-seeking, and re-enrollment applications for minimum requirements for admission into a graduate program and process decision on behalf of the Vice Provost for Academic Affairs and Graduate Studies
Review academic institution accreditation and recognition of status on applications recommended for admission.
Verify and confirm authenticity of academic documents submitted with graduate application
Assign appropriate admission status according to Graduate Admissions requirements, which includes entering applicant data into Enroll and Pay and making corrections to applicant records.
Prepare detailed international credential evaluations for graduate departments, which includes an examination of institutions and credentials, dates of attendance, and conversion of individual course grades to an overall U.S. equivalent grade point average.
Coordinate with International Support Services (ISS) to triage inquiries about immigration documents for international students and share information with prospective students, applicants, and programs as needed.
Based on guidance provided by the Office of the University Registrar, assign initial residency, which has significant impact on the rate of tuition the applicant will pay.
Place enrollment holds when applicable for final, degree conferring official transcripts, Watkins Health Center, Applied English Center, and International Support Services, and release holds for official transcripts upon receipt of appropriate documentation.
Oversee and conduct daily application download from the Slate Graduate Instance into Enroll and Pay, and facilitate daily application load of processed admissions from the admissions database into Enroll and Pay.
Correspond with faculty and staff on the use of the online application review system and admissions processes.
Play a key role in developing training materials for departmental staff on graduate admission and enrollment-related processes.
Office and Data Entry Support (20%)
Update application and Enroll & Pay records as needed with education information, term changes, acceptances/declines, KU advising reports, and English proficiency.
Respond to inquiries in the main Graduate Admissions’ phone and e-mail accounts.
Enter and update prospective student data in the CRM system.
Other duties or special projects as assigned by the Assistant Vice Provost/Director of Graduate Enrollment Management or other leaders in unit. (5%)Req ID (Ex: 10567BR) :29180BRDisclaimer:The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.Work Schedule:M-F, 8-5 CSTFLSA Status:NonexemptContact Information to Applicants:Amanda Ostrekoamandao@ku.eduRequired Qualifications:
High School diploma or GED equivalency and four years of office experience or four years of post-secondary education.
One year previous work experience that required performing customer service, detailed work, prioritizing multiple tasks, and meeting deadlines as demonstrated by application materials and interview process.
Demonstrated strong communication and organizational skills as evidenced by application materials.
Strong written, verbal, and interpersonal communication skills, as evidenced in application materials and interview process.
Employee Class:U-Unclassified Professional StaffAdvertised Salary Range:40,000FTE:1.0Preferred Qualifications:
Bachelor’s degree
Knowledge of KU and graduate programs’ admission requirements, policies, and procedures
Experience with the Slate CRM and application systems
Experience with an electronic ticketing system
Position Overview:Graduate Enrollment Management (GEM) reports to the Vice Provost for Enrollment Management. Enrollment Management includes the following functional units: Graduate Enrollment Management, Office of Undergraduate Admissions, Financial Aid and Scholarships, Student Lifecycle Technology, the Office of the University Registrar, and Enrollment Marketing Communications. The GEM unit collaborates closely with the Office of Graduate Studies to ensure that policies for graduate admissions are upheld and that prospective students, applicants, and program faculty and staff are supported during the graduate application and admission process.More than perhaps any other factor, the degree to which a university attracts and retains qualified students determines the success or failure of that institution. The Enrollment Management division is a key player in this activity and has a profound effect on the institution’s success. GEM provides application, credential evaluation, and admission support for roughly 75 graduate departments, which includes support for domestic and international applicants and applicants to on-ground, hybrid, online programs, and Competency Based Education (CBE)/Jayhawk Flex programs.This position reports to the Assistant Director of Operations and Strategy. The primary responsibility of this position is to support prospective applicants, applicants, incoming students, faculty, and program staff by reviewing and processing graduate applications for minimum university requirements and performing international credential evaluations.Reg/Temp:RegularApplication Review Begins:21-Oct-2024Anticipated Start Date:04-Nov-2024Additional Candidate Instruction:A complete application consists of:
Cover Letter
Resume
3 Professional References
The application deadline is October 19th, 2024. For first consideration, please apply before that date.Job Family:Administrative Support-KULWork Location Assignment:HybridPosition Requirements:Work Location
Hybrid or remote, depending on qualifications. Some in-person training may be required.
