We are seeking a detail-oriented and organized Administrative Coordinator to provide essential office support to our technical teams. In this role, you will handle a variety of tasks that contribute to the efficient operation of our offices. Your responsibilities will include responding to inquiries from both internal staff and external clients and directing inquiries to the appropriate individual or department as needed. You will collect, review, update, and analyze data and prepare correspondence and other materials.Front desk responsibilities:Greeting visitors, maintaining visitor logs and badges, and ensuring a welcoming environment.Receiving and directing incoming phone calls ensuring prompt message delivery.Assisting with coordination and organization of business meetings, calendars, travel arrangements, supplies, and other activities.Traveling to project sites, county recorder offices, and other business locations for project documentation or office-related tasks.Additional responsibilities may include:Work closely with internal staff to update and maintain business files and documentation and review project reports for accuracy and completeness.Review, update, and retrieve information in project files, contact lists, and team schedules.Work with project managers to compile, format, and prepare contracts and letter agreements, and utilize firm software to establish project structure.Other administrative tasks, as assignedThe individual in this role will be asked to split their workweek between our Overland Park, KS office and our North Kansas City, MO office.
