Life Science Consulting Coordinator

Life Science Consulting Coordinator

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Job Description

The Life Science Consulting Coordinator is responsible for working directly with the Director, Operations to primarily monitor and manage the Life Science Consulting Audit Program. This position works closely with Project Managers and Project Sponsors, generating documents, proactively tracking and reporting, and providing administrative and clerical support as needed.

Essential Functions Include:

• Take primary responsibility for Life Science Consulting Audit administration, and effectively support Director, Operations, Project Managers and Sponsors according to current ProPharma Group best practices.
• Effectively and proactively communicate with Project Managers and Sponsors, regarding contract documents, proposals, assignment letters, purchase orders, change orders and other contract modifications.
• Responsible for generation of documents including contract documents (NDA/CDA), proposals, change orders, affiliate agreements and assignment letters.
• Responsible for audit setup, including Deltek Vision support, time and expense review and approval, and invoice review and approval.
• Be an active participant in the Project Management of large audit projects.
• Develop, generate and/or maintain audit/project reports including the audit tracking log, personnel plan and utilization reports.
• Ensure all correct documentation is in place prior to the commencement of the project in accordance with SOPs and or client training requirements.
• Assist Director, Operations, Project Managers and Sponsors with specific project reporting needs.
• Other duties as assigned.

Qualifications

Qualified candidates must have:

• Required: Associate degree or equivalent work experience
• Required: Experience in work related customer service function
• Required: Computer data entry experience
• Required: Intermediate proficiency with Microsoft Office Suite (Outlook, Word, Excel)
• Preferred: 2 years of experience in related field of expertise or 2 years of administrative experience
• Preferred: Experience within the Pharmaceutical/Medical Device Industry
• Proficient computer knowledge and computer keyboarding skills including intermediate proficiency in Microsoft Office Suite to create client documents and reports.
• Intermediate database skills to enter and retrieve information from multiple databases including ProPharma Group CRM and ProPharma Group Accounting/Project Management software.
• Flexibility and adaptability to meet changing needs of the group.
• Strong verbal, written and interpersonal communication skills.
• Strong organization and prioritization skills; with strong attention to detail.
• Ability to work independently and within a team.
• Detail oriented to create documents and reports.
• Able to project professionalism and maintain composure in handling difficult situations and in times of stress.
• Exceptional customer service skills.

Additional Information

• All candidates must be legally eligible to work in the United States.
• ProPharma Group does not accept unsolicited resumes from recruiters/third parties. Please, no phone calls or emails to anyone regarding this posting.