The Position: The Manager, Project Management & Facilities is a goal-oriented, organized professional responsible for project management of key initiatives for multiple finance teams and office management for the Overland Park, Kansas office. The Manager, Project Management & Facilities oversees a small team of coordinators responsible for administrative support of projects and office facilities. Please note this is an in-office position.Key Responsibilities:Project Management (65% of time)Develop, administer, and oversee projects and programs to assist in accomplishment of established goals for multiple finance teams, ensuring deliverables are delivered on-time.Coordinate and lead planning sessions for project development and execution.Gather facts, research issues, analyze potential solutions, compare alternatives in terms of cost, time, and availability of resources, and recommend a course of action.Research, evaluate, and analyze data and processes; generate reports as requested.Implement project plans as designed; monitor project status and resource utilization and recommend changes to improve team effectiveness. Identify and eliminate blockers and potential risks.Participate in the development, coordination, and implementation of changes and improvements to management systems and procedures for the department including developing and maintaining SOPs.Manage staffing and other resources to maximize potential for successful execution of projects. Delegate project activities and duties in accordance with team members' strengths and experience.Create detailed schedules, project parameters, and budget expectations.Measure project performance and progress throughout the duration of each project and effectively communicate updates to stakeholders.Facilities (35% of time)Manage relationships with outside vendors and contractors for maintenance and office supply services.  Ensure all office equipment such as copiers, printers, etc. is in working order.Conduct a monthly walk-through of the facility and inspect every area of the building to identify potential issues with maintenance, safety, cleanliness, and operational functionality. Report any maintenance issues requiring attention in the reception, conference, and break rooms.  Schedule and coordinate repairs for office equipment, HVAC systems, plumbing, electrical issues, and building infrastructure.Work with HR to ensure all required federal and state employment law posters are displayed prominently posted in designated areas and MSDS records are properly maintained.Oversee daily administrative and support tasks completed by coordinators such as receiving, sorting, and distributing incoming mail, managing incoming and outgoing shipments form the office, tracking inventory and office supplies, coordinating deliveries, and submitting timely invoices for payment of all office and facility related expenses.Ensure a smooth and welcoming onboarding process for new hires, including scheduling and conducting tours, ensuring proper system set-up, and working with various managers to maintain seating chart for the office.Oversee the process of issuing, maintaining, and deactivating access badges for employees, contractors, and visitors to the office, ensuring compliance with security protocols by accurately tracking badge information, managing access levels, and resolving any issues related to badge usage or system functionalityLead the Employee Engagement Committee with planning and organizing various work-related events within the office, including team building activities, luncheons, company celebrations, meetings, and social gatherings, ensuring a smooth and positive employee experience while adhering to budget constraints.Act as the liaison between our New York City and Overland Park offices, communicating frequently with Executive Assistants and Executive Leadership regarding upcoming in person meeting needs and coordinating shipping supplies and conference materials as requested.
