ADMINISTRATIVE PROGRAM SPECIALIST BPrint (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4650248) ApplyADMINISTRATIVE PROGRAM SPECIALIST BSalary $3,186.00 - $6,252.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob Number418-199820-SAJDepartmentDPS-Office of Management & FinanceOpening Date09/09/2024Closing Date9/16/2024 11:59 PM Central
Description
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Supplemental InformationThis position is located in the Records Management Division of the Office of Legal Affairs. Primary duties include processing of public records requests via an online electronic portal and requires effective collaboration skills and critical thinking. Working knowledge and/or experience with public records requests and Louisiana Public Records Act is preferred.This position requires: Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.Thinking Critically: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities.Applicants are responsible for checking the status of their application to determine where they are in the recruitment process by selecting the 'Applications' link after logging into their account.Resumes will not be accepted in lieu of work experience.An application may be considered incomplete if the work experience and education sections are not completed.If you have any questions, please contact: Department of Public Safety
ATTN: Human Resources/Samantha Johnson
P.O. BOX 66614
Baton Rouge, LA. 70896
Email: samantha.johnson@la.govIf you are contacted for an interview, please let us knowat that timeif you have a disability and need a special accommodation."The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to theLouisiana Employment Resource Guide (http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide2018.pdf) "Minimum QualificationsMINIMUM QUALIFICATIONS:A baccalaureate degree plus one year of professional level experience in administrative services.SUBSTITUTIONS:Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.NOTE:Examples of professional administrative service fields include: Accounting, Financial Auditing, Budget work, Contract/Grants work, Human Resources/Personnel, Information technology, Insurance, Purchasing/Procurement, Quality assurance, Records management, Risk management, and Safety. In the area of wholesale/retail sales, we will also accept store managers, business managers, regional sales managers, or district sales managers as experience in administrative services.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:To perform responsible, administrative functions in support of an organizational unit.ORTo manage a specialized departmental or statewide program.Level of Work:Experienced.Supervision Received:General from higher-level supervisory personnel.Supervision Exercised:May supervise 1-2 lower level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.Differs from Administrative Program SpecialistA by the presence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.Differs from Administrative SpecialistC by the absence of a higher degree of complexity, impact, or independence in assigned duties and program areas.Examples of WorkADMINISTRATIVE FUNCTIONSPerforms responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:Telecommunications, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.PROGRAM MANAGEMENTManages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.Establishes, implements, and revises (as necessary) the program's standards and guidelines.Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.Performs certification and eligibility duties as it relates to the program.Ensures program compliance to Federal and State regulations.Administers contracts (such as property leases and service agreements) as they pertain to the program.May supervise a small program support staff.May require a special license and/or continuing education in the program field.May serve as a member of a board or committee relevant to the program's mission.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
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To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services?
Yes
No
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If you answered "yes" to the above question, please list the name of your relative and relationship. If you answered "no" to the above question, please enter N/A.
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Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
I have no experience and/or am uncomfortable communicating effectively
I have limited experience or require assistance to communicate effectively
I can communicate effectively and help others improve their ability to communicate effectively
I can communicate effectively
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Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.
I have no experience and/or am uncomfortable displaying expertise
I have limited experience or require assistance to display expertise
I can display expertise
I can display expertise and help others improve their ability to display expertise
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Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
I have no experience and/or am uncomfortable thinking critically
I have limited experience or require assistance to think critically
I can think critically
I can think critically and help others improve their ability to think critically
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Explain your rating from the previous question by providing specific and relevant examples in the box below.
Required Question
AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email
