Administrative Assistant 3Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4687168) ApplyAdministrative Assistant 3Salary $2,272.00 - $4,089.00 MonthlyLocation Natchitoches, LAJob TypeClassifiedJob Number201021DepartmentNorthwestern State UniversityOpening Date10/09/2024Closing Date10/15/2024 11:59 PM Central
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Supplemental InformationNorthwestern State University is currently accepting applications for an Administrative Assistant 3 for the Department of Mathematics. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:Core Competencies:Communicating Effectively:The ability to relay information correctly and appropriately to connect people andideas.Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriatelyto result in maximum business value.Preferred Competencies:Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of Stateresources.Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.Demonstrating Initiative: The ability to assess information and take action independently to help theorganization achieve its goals.Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you andyour organization.No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Northwestern State University is a State as a Model Employer (SAME) agency.The successful candidate will be subject to a background check, as a condition of employment. NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE) Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.All complaints or inquiries related to Title IX should be directed to the Director of Student Advocacy and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union or email obannonj@nsula.edu . In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State Universityfor facilitiesis the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102 or email andersonje@nsula.edu . Forstudentacademic services, contact the Director of Access and Disability Support, Taylor Crissey Smith (318-357-5460) located in Room 108-C Watson Memorial Library or email smithcr@nsula.edu . Forfaculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu . Inquiries regarding employment application status should be emailed to: Antigone Speed, HR Specialist speeda@nsula.edu Northwestern State UniversityInstitutional Effectiveness & Human Resources Minimum QualificationsMINIMUM QUALIFICATIONS:Two years of experience in which clerical work was a major duty.SUBSTITUTIONS:Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual,ORTo provide highly-skilled keyboarding support in the transcribing and recording of information.Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.Level of Work:Advanced.Supervision Received:General from a professional, supervisor or manager.Supervision Exercised:May supervise 1-2 lower-level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Administrative Assistant 2 by the presence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.Differs from Administrative Assistant 4 by the absence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.Examples of WorkSECRETARIALResponds to requests for information; may require interpretation of department rules and regulations.Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.Prepares materials needed for meetings, such as agendas, handouts, binders, etc.May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.KEYBOARDINGSets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.Types materials that involve knowledge of special terminology.Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.Proofs typing results for typographical errors, spelling, punctuation and format accuracy.Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
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AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.
1= I have no experience and/or am uncomfortable acting with ethics and integrity
2= I have limited experience or require assistance to act with ethics and integrity
3= I can act with ethics and integrity
4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity
02
AEI: Explain your rating by providing specific and relevant examples in the box below.
03
AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
1= I have no experience and/or am uncomfortable adapting to change
2= I have limited experience or require assistance to adapt to change
3= I can adapt to change
4= I can adapt to change and help others improve their ability to adapt to change
04
AC: Explain your rating by providing specific and relevant examples in the box below.
05
DIn: Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.
1= I have no experience and/or am uncomfortable demonstrating initiative
2= I have limited experience or require assistance to demonstrate initiative
3= I can demonstrate initiative
4= I can and help others improve their ability to demonstrate initiative
06
DIn: Explain your rating by providing specific and relevant examples in the box below.
07
DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.
1= I have no experience and/or am uncomfortable displaying professionalism
2= I have limited experience or require assistance to display professionalism
3= I can display professionalism
4= I can display professionalism and help others improve their ability to display professionalism
08
DPf: Explain your rating by providing specific and relevant examples in the box below.
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MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
1= I have no experience and/or am uncomfortable managing resources
2= I have limited experience or require assistance to manage resources
3= I can manage resources
4= I can manage resources and help others improve their ability to manage resources
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MR: Explain your rating by providing specific and relevant examples in the box below.
Required Question
AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email
