Part-Time Bookkeeper & Administrative Assistant
Location: Madisonville, LA
Reports to: Owner
Type: Part-Time (Approximately 3-5+ Hours/Week)
Locally owned company is seeking a reliable and detail-oriented part-time Bookkeeper & Administrative Assistant to support the daily operations of our small business. This role combines financial accuracy with general office support and light social media tasks, making it ideal for a well-rounded candidate who is proactive, organized, and eager to contribute to a growing business.
Duties
Job responsibilities will include but may not be limited to:
Managing and reconciling balance accounts
Managing the company's financial accounts, budget, cash receipts, and financial assets
Making accounts payable and accounts receivable entries
Managing relationships with vendors, service providers, and ensuring items are invoiced and paid timely
Producing monthly financial reports
Reconciling bank statements
Managing inventory spreadsheets
Employing financial controls to mitigate risk
Preparing monthly sales tax returns
Maintain organized filing systems for financial, vendor, and customer records
Ensure business licenses & permits are up to date
Assist with preparing documents with scheduling, shipments, and warranty claims
Monitor comments/messages and route inquiries to the sales team
Help maintain customer contact lists for email and text marketing
Administrative duties as needed
Qualifications
The candidate must reside in the Madisonville or surrounding area
Proficiency in QuickBooks Online, minimum 2 years experience in bookkeeping
Proficiency in Windows operating systems, Microsoft Office, Excel, GSuite Docs & Sheets
High attention to detail, with the ability to manage confidential information
Knowledge of basic social media tools (Facebook, Instagram, etc.) is helpful
Excellent verbal and written communication skills
Strong organizational, problem-solving, and analytical skills; ability to manage priorities and workflow
Preferred but not required: Bookkeeping certification or accounting background
Ability to work independently in office
Compensation
This is an hourly position with compensation based on the candidate's experience level, skills, and qualifications
This is an in-office position with some occasional remote work
To Apply: Please submit your resume and brief cover letter. Include any relevant work experience in dealership or equipment services.
