Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.About AbbottAbbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.Working at AbbottAt Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:
Career development with an international company where you can grow the career you dream of.
Free medical coverage for employees via the Health Investment Plan (HIP) PPO
An excellent retirement savings plan with high employer contribution
Tuition reimbursement, the Freedom 2 Save (https://www.abbott.com/corpnewsroom/strategy-and-strength/tackling-student-debt-for-our-employees.html) student debt program and FreeU (https://www.abbott.com/corpnewsroom/strategy-and-strength/college-degree-for-free-its-possible-with-freeu.html) education benefit - an affordable and convenient path to getting a bachelor’s degree.
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
The OpportunityThe position of Department Coordinator provides, with little supervision, provides administrative support to ensure efficient operation of the office, supports managers and employees through a variety of tasks related to organization and communication, are responsible for confidential and time sensitive material, and are familiar with administrative concepts, practices, and procedures.RESPONSIBILITIES:
Organize and schedule appointments and meetings
Maintain contact lists
Purchasing responsibilities – create requisitions for purchase orders (one time purchases and also blanket Pos for vendors), tracking of purchase orders, communications with vendors pertaining to purchase orders and invoices
Invoicing Reconciliation
Produce and distribute correspondence memos, letters, faxes, and forms
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc .
Perform editing and formatting services
Provide transcription services
Prepare or generate regularly scheduled reports
Prepare and monitor invoices
Submit and reconcile expense reports
take and produce meeting notes
Research and create presentations
Maintain supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing
and expediting orders for supplies; verifying receipt of supplies
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Develop and update administrative systems to make them more efficient
Resolve administrative problems'
Review department records for accuracy and note any corrections needed
Photocopy and print documents on behalf of other colleagues
Implement clerical duties and administrative processes
Conduct data entry
Coordinate meetings and associated requirements
Perform other duties as assigned
BASIC QUALIFICATIONS I EDUCATION:
High school diploma or equivalent; college degree preferred
5+ years of similar work experience
MS Office
Experience with Coupa and Esker
PREFERRED QUALIFICATIONS:
Prior experience in the regulated manufacturing environment (FDA, USDA, etc.)
The base pay for this position is $19.60 – $39.20 per hour. In specific locations, the pay range may vary from the range posted.An Equal Opportunity EmployerAbbot welcomes and encourages diversity in our workforce.We provide reasonable accommodation to qualified individuals with disabilities.To request accommodation, please call 224-667-4913 or email corpjat@abbott.com
