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Hopkins Community Connection (HCC), housed in the Division of General Pediatrics in the JHU School of Medicine, seeks an early career professional to serve as Administrative Coordinator . This individual will coordinate the recruitment, selection, training, and management of our talented group of Johns Hopkins University undergraduate volunteers, known as Advocates, who work in a variety of clinical settings across the Johns Hopkins East Baltimore and Bayview Medical Center campuses and in the community. In doing so, the Administrative Coordinator will ensure that HCC has the high-quality volunteer staff it needs to connect patients and families to the community resources they need to be healthy and help the Advocates develop the skills, knowledge, conviction, and experience to become leaders in the healthcare system of the future.Specific Duties & ResponsibilitiesCoordinate Advocate Training, Onboarding & Events
Provide logistical support for Advocate training at the start of each semester and summer session.
Provide logistical support for weekly Advocate training sessions.
Manage the Advocate hospital enrollment and clearance processes and build relationships with hospital administrators to ensure a smooth process.
Provide supervision support to small groups of advocates to support HCC expansion efforts.
Support Program Operations to Ensure High Quality Service Delivery
Troubleshoot and solve problems that arise related to HCC software, email listservs and other technology.
Manage various administrative processes for the HCC team including ordering office supplies, overseeing storage space, and resource deliveries and pick-ups (diapers, food for pantries, etc.) and other vendor accounts.
Provide other administrative and programmatic support to Executive Director, to include scheduling and coordinating meetings, meeting minutes, as necessary.
Provide direct support to the HCC desk operations as needed.
Participate in project-based work to support other aspects of organizational growth and development.
Coordinate Administrative requirements for HCC supported research and IRB studies.
Special Knowledge, Skills & Abilities
Passion for HCC’s mission and vision and working with emerging leaders.
Exceptional initiative and attention to detail.
Superb interpersonal and communication skills.
Demonstrated ability to engage and work closely with a wide range of individuals, including college undergraduates, healthcare providers, HCC staff, patients and families.
Demonstrated leadership experience in a professional or volunteer setting.
Demonstrated ability to excel in a fast-paced, dynamic, diverse, and entrepreneurial environment, lead projects, meet concurrent deadlines, organize time and priorities, and to do so in collaboration with diverse stakeholders.
Demonstrated capacity to respond to professional feedback.
Evidence of a healthy relationship with failure as well as success.
Strong skills in Microsoft Office Suite, especially Teams, Excel and PowerPoint.
Ability to work evenings and weekends as required to serve an undergraduate population.
Minimum Qualifications
High School Diploma or graduation equivalent.
Three years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Familiarity with non-profit sector and university setting a plus.
Classified Title: Administrative CoordinatorRole/Level/Range: ATO 37.5/02/OEStarting Salary Range: Min $18.00 - Max $33.50 HRLY ($25,000 targeted; Commensurate with experience)Employee group: Part-timeSchedule: M-F: up to 20hrs per weekExempt Status: Non-ExemptLocation: RemoteDepartment name: SOM Ped General PediatricsPersonnel area: School of MedicineTotal RewardsThe referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion (https://diversity.jhu.edu/roadmap-on-diversity-and-inclusion/) .Equal Opportunity EmployerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.EEO is the LawLearn more:https://www.eeoc.gov/sites/default/files/migratedfiles/employers/posterscreenreaderoptimized.pdfAccommodation InformationIf you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.Note: Job Postings are updated daily and remain online until filled.Equal Opportunity Employer:Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.
