The Biochemistry and Molecular Biology Department is seeking a Budget Specialist to support HR and Finance actions.Specific Duties & Responsibilities
Coordinate and manage all HR/Payroll documents (including visa applications), for approximately 20 faculty/staff and 90+ students/fellows and submit to BHRSA Service Center for processing. Creates and maintains employee HR/Payroll files including postdoc and faculty hires.
Provide administrative support to the Chair, including calendar and travel management. Also, provides administrative support to the department Administrator, including special projects as needed.
Assist with the day-to-day maintenance of budget management based on an awareness of the status of department or unit funding sources, including most of the following: monthly account reconciliation, ongoing monitoring of expenses, processing travel expenses, coordinating procurement processes and vendor payments, coding invoices, initiating cost transfers and/or wire payments. Track and monitor revenue and expenditures to identify variances and to provide up-to-date expenditure and balance information.
Assist in developing budgets and budget projections, based on a basic knowledge of funding sources, by performing basic calculations and analyses, generating standard reports, and applying approved processes and procedures.
Assemble budgets for grants and contracts in pre-award period. Assist in submitting grants and fellowships via Coeus and era Commons Assist. Monitor post award budgets based on established processes and procedures. Process student awards, sub-awards, and budget reallocations for grants managed by exempt-level budget staff. Assist in development and maintenance of budget monitoring systems by setting up electronic and paper files, recommending and following workflow, and suggesting process improvements.
Assist with award setup details after grant numbers are assigned.
Assist with the support of relevant post-award responsibilities including account reconciliation, effort reporting, cost transfers, paying invoices, closeouts, and related faculty support.
Minimum Qualifications
High School Diploma or graduation equivalent.
Three years of related administrative and/or budget experience.
Related coursework at the college level may substitute for experience to extent permitted by the JHU equivalency formula.
Preferred Qualifications
College Degree preferred.
Ability to maintain a high degree of confidentiality.
Two years’ office/clerical experience.
Knowledge of Microsoft Office Suite and applications.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Special Knowledge, Skills, and Abilities
Excellent organizational skills.
Communication.
Record keeping.
Ability to take direction.
Technical Qualifications or Specialized Certifications
Two years office/clerical experience.
Knowledge of Microsoft Office Suite and applications.
Classified Title: Budget SpecialistRole/Level/Range: ATO 37.5/02/OEStarting Salary Range: $18.20 - $33.90 HRLY ($50,000 targeted; Commensurate w/exp.)Employee group: Full TimeSchedule: Monday to Friday: 8:30am – 5:00pmFLSA Status: Non-ExemptLocation: Hybrid/School of Public HealthDepartment name: Biochemistry and Molecular BiologyPersonnel area: School of Public HealthEqual Opportunity Employer:Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.
