The Office of Research Integrity (ORI) occupies a unique position in the School of Medicine (SOM). ORI manages investigations into allegations of research misconduct and oversees proceedings of professional misconduct for tenured faculty. We are seeking a Research Integrity Administrative Coordinator who will provide high-level and complex administrative support to the ORI staff and reports to the Director of ORI.The Research Integrity Administrative Coordinator will manage workflow within the office. When necessary, will coordinate efforts to obtain, collect and maintain original materials for research integrity investigations and act as the initial point of contact. He/she will exercise independent judgment to ensure that investigative matters proceed on schedule and that the administrative day-to-day responsibilities of the ORI Division are addressed in an appropriate and timely manner. These responsibilities include, but are not limited to, organizing and helping in the initial sequestration of data from various locations and departments or divisions within the SOM, management of materials collected, compilation and maintenance of systems for data organization, cataloging sequestered data, scheduling critical and often confidential meetings that involve multiple participants, maintaining intricate calendars, routine correspondence, and special projects as assigned.Specific Duties & Responsibilities
Coordinating and performing administrative duties for several team members, providing confidential document gathering, management and support, assisting with project activities and maintaining a high level of detail.
Analyze/optimize operating practices such as record keeping systems, forms control, creating new systems or revising established procedures.
Represent the department as appropriate in communicating professionally with faculty, administrators, staff, and external contacts to respond to questions, resolve administrative problems and issues, and gather data as needed.
Interpret operating policies of the University and the Hospital.
Exercise independent judgment in the resolution of administrative problems.
Work closely with our administration team to carry out the administrative tasks necessary for smooth operation of projects.
Locate and compile information and format reports, graphs, tables, records and other sources of information to be used as exhibits to write reports and as presentations.
Assemble and categorize facts and figures for written computation and calculations.
Assist with planning educational program.
Operate personal computer to access e-mail, electronic calendars, and other basic office support software.
Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
Maintain staff’s calendar, projects, and appointment management.
Edit and convert graphic images to proper format for inclusion in a presentation and/or manuscript.
This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties, as assigned.
Qualifications
Requires a minimum of high school diploma, and at least 5 years of related experience. Additional education may substitute for some experience to the extent permitted by the JHU equivalency formula. Candidate must be very well organized, able to handle multiple tasks simultaneously, often involving sensitive information, with attention to detail and professionalism. Must be able to independently develop and manage complex and key administrative projects. Excellent accuracy, prooing skills, interpersonal, written, and verbal skills required. Proficiency in Microsoft Office Suite, including Word, Access, Excel, PowerPoint, and Outlook required.
Minimum Qualifications
Requires a minimum of high school diploma, and at least 5 years of related experience.
Additional education may substitute for some experience to the extent permitted by the JHU equivalency formula.
Candidate must be very well organized, able to handle multiple tasks simultaneously, often involving sensitive information, with attention to detail and professionalism.
Must be able to independently develop and manage complex and key administrative projects.
Excellent accuracy, prooing skills, interpersonal, written, and verbal skills required.
Proficiency in Microsoft Office Suite, including Word, Access, Excel, PowerPoint, and Outlook required.
Five years progressively responsible administrative experience
Preferred Qualifications
Associates or Bachelor’s Degree in paralegal studies, or equivalent experience.
Experience in an academic medical institution, research environment, or research affairs office.
Classified Title: Sr. Administrative CoordinatorJob Posting Title (Working Title): Research Integrity Administrative CoordinatorRole/Level/Range: ATO 37.5/03/OFStarting Salary Range: Min $21.00 - Max $36.50 HRLY ($60,000 targeted; Commensurate with experience)Employee group: Full TimeSchedule: 5days/37.5hoursExempt Status: Non-ExemptLocation: RemoteDepartment name: SOM Admin Policy Coordination OfficePersonnel area: School of MedicinePlease refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion (https://diversity.jhu.edu/roadmap-on-diversity-and-inclusion/) .Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.Note: Job Postings are updated daily and remain online until filled.Equal Opportunity Employer:Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.
