The Johns Hopkins University, one of the world's premier teaching, research and patient care institutions, is seeking candidates for the position of Senior Administrative Coordinator within its Investment Office, reporting to the Executive Specialist. The Investment Office has responsibility for investing the endowments for the university, Johns Hopkins Hospital, and related endowed entities totaling more than $7 billion, among other assets.Specific Duties & ResponsibilitiesThis Sr. Administrative Coordinator position will provide expert administrative support to the JHU Investment Office, supporting various team members in an engaging, fast-paced environment. The person must be extremely proactive, energetic, adaptable and reliable. The ability to remain agile to changes real-time is a must. In addition, the candidate must be an effective communicator and be able to anticipate the needs of the team members they support.The candidate must enjoy interacting with a variety of different types of people and helping address a wide range of needs. This person will be a liaison interacting with senior leadership and staff members of numerous external investment organizations and service providers, as well as the senior leadership and staff members of the university.Specific Responsibilities include but are not limited to
Manage conflict-free calendars for various team members
Coordinate travel and logistics to support scheduling for various team members
Collect, track, and process expenses for various team members
Serve as primary host for meetings, including room/call set up and attendee support, and collection and dissemination of meeting materials
Serve as back-up for other Sr. Administrative Coordinators including providing administrative support for Senior Leadership and other team members
Perform typical office administrative task, processing of invoices and payments, and other duties as assigned.
For our team, we generally seek and evaluate on the following Values and SkillsValues
Proactive with a sense of urgency
Intellectually curious, relentless lifelong learner
Team-oriented, accountable, supportive, conscientious
Self-aware, confident, non-defensive, willing to take risks
Honest and direct, transparent, ethical, mission driven
Special Knowledge, Skills & Abilities
Demonstrated ability handling high volume of time sensitive requests, inbound and outbound calls
Expertise in organizing meetings and conference calls, meeting room and call setup, and coordinating schedules across multiple time zones
Experience coordinating and booking travel and occasional small events
Demonstrated ability with office desktop technology, including working with Microsoft Office suite of products and Adobe Acrobat
Experience in accurate data entry
Minimum Qualifications
High School Diploma or graduation equivalent
Five years progressively responsible administrative experience
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula
Preferred Qualifications
Bachelor's Degree preferred.
Minimum five years' work experience required in a fast-paced, demanding environment.
Classified Title: Sr. Administrative CoordinatorJob Posting Title (Working Title): Sr. Administrative CoordinatorRole/Level/Range: ATO 37.5/03/OFStarting Salary Range: $21.00 - $36.50 HRLY (commensurate with experience)Employee group: Full TimeSchedule: Monday-Friday, 8:30 am -5:00 pmExempt Status: Non-ExemptLocation: Hybird/KeswickDepartment name: Investment Management Off ofPersonnel area: University AdministrationEqual Opportunity Employer:Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.
