Job Summary:The Luxury Home Marketing Assistant plays an essential role in bringing Northrop Realty’s luxury listings to life, helping ensure every property is showcased with the sophistication, attention to detail, and elevated presentation our brand is known for. From coordinating property preparation and staging to managing listing details, organizing digital assets, maintaining inventory, and producing marketing materials, this role helps create a seamless, polished experience from preparation to launch.A key part of the position is keeping the behind-the-scenes details running smoothly. This includes maintaining organized, accurate, and accessible digital resources within Google Drive and Google Workspace, tracking staging inventory, managing property documentation, and ensuring marketing materials are current and ready when needed. The ideal candidate is exceptionally organized, detail-oriented, tech-savvy, and passionate about design and presentation. With strong communication skills and a proactive, service-minded approach, this individual thrives in a fast-paced environment where creativity, collaboration, and excellence come together to make every luxury listing stand out. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.Attend property consultations, capturing before and after photographsGather property facts, room dimensions, features, and amenities for Coming Soon listings, brochures, and MLS descriptions.Assist with gathering, packing, transporting, and organizing lamps, artwork, accessories, and staging materials for installations and events.Support hands-on staging appointments by unpacking, arranging, and placing accessories and décor.Coordinate timely retrieval of staging inventory following property sales and document returned items.Prepare lighting schedules, price fixtures, and organize materials needed for property preparation.Install property lockboxes and perform additional administrative tasks associated with listing preparation.Maintain and organize the Luxury Home Marketing Google Drive, ensuring files are accurately labeled, categorized, accessible, and consistently maintained.Use Google Workspace applications, including Google Drive, Docs, and Sheets, to manage departmental resources, documentation, and workflows.Maintain accurate digital and hard-copy staging inventory records, tracking item locations, usage, transfers, returns, and availability.Update inventory logs, property files, checklists, and reference materials as changes occur.Develop and maintain a digital library of before-and-after photographs and videos for marketing, training, and future reference.Identify opportunities to improve organization, documentation, accessibility, and departmental efficiency.Review the Masterboard weekly to confirm properties are on track for their active dates and coordinate with contractors and sellers to prepare for photography.Update Salesforce with active date changes, photography schedules, rescheduling details, and relevant property notes.Attend virtual tour and 3D walkthrough photography appointments with third-party vendors, document the scope of work, and follow up for estimates.Review property photographs, sequence virtual tours, upload MLS descriptions, and create brochures using the MMM platform.Compile Home Facts and prepare accurate property descriptions using collected amenities and property details.Verify MLS listing accuracy, including property features, dimensions, and community amenities.Coordinate listing deadlines and ensure marketing materials and MLS remarks are completed in time for listings to become active by Thursday, as scheduled.Create polished property brochures by selecting photographs that showcase each home's features and writing engaging marketing copy.Maintain timely, professional communication with agents, sellers, contractors, vendors, and internal departments.Respond promptly to emails, messages, and scheduling requests.Coordinate appointments, monitor deadlines, and proactively communicate changes or outstanding items.Provide administrative support to ensure the smooth execution of luxury home marketing operations. Supervisory Responsibilities: None 
