BryceTech is seeking an Administrative Assistant to support the Capability Program Executive for Chemical, Biological, Radiological, and Nuclear Defense (CPE CBRND) – Joint Project Lead Enabling Technologies (JPL ET). The successful candidate will provide comprehensive administrative and operational support to senior leadership and program personnel, ensuring the efficient coordination of office activities, travel, communications, meetings, documentation, and organizational requirements.Key ResponsibilitiesExecutive and Administrative SupportProvide day-to-day administrative support to JPL ET senior leadership and program offices, coordinating closely with the JPL ET Administrative Assistant to ensure consistent and efficient office operationsManage leadership and team calendars, including scheduling meetings, tracking daily activities and leave schedules, and coordinating upcoming events and engagementsServe as a primary point of contact for office communications by answering telephone calls, relaying messages, greeting and escorting visitors, and facilitating communication across program areasEstablish and implement standardized administrative practices that promote quality, efficiency, and alignment with organizational and Department of Defense (DoD) prioritiesProvide administrative support for conferences, off-site meetings, special events, and other organizational activitiesTravel and Document ManagementServe as a Defense Travel Administrator (DTA) supporting program offices and managing travel requirements within the Defense Travel System (DTS)Coordinate and execute domestic and international travel arrangements for ET senior leadership, including travel authorizations, orders, vouchers, passport processing, and related documentation.Support document staffing and task tracking through the Document Staffing Task Management SystemDraft, edit, format, review, staff, and maintain a variety of organizational documents, including memorandums, correspondence, briefings, information papers, issue papers, reports, and meeting minutesReview documents and presentations for accuracy, grammar, spelling, formatting, style, and overall qualityMaintain organized electronic and hard-copy files in accordance with organizational records management practicesMeeting and Conference CoordinationCoordinate and facilitate staff meetings, senior-level engagements, classified and unclassified visits, conferences, and other organizational eventsManage all meeting logistics, including reserving conference rooms, arranging teleconference/video teleconference/web conference capabilities, preparing agendas, distributing meeting notifications, and coordinating required materialsCollect and consolidate presentation slides, briefing materials, read-aheads, and other supporting documentation from appropriate points of contact, ensuring materials are distributed to leadership at least 24 hours before scheduled meetingsPrepare meeting spaces, verify audiovisual equipment and connectivity, and provide technical and administrative support during meetingsAttend meetings as required, document key discussions and decisions, and prepare and distribute meeting minutes in accordance with applicable security and handling requirementsCoordinate facility and logistical requirements to support successful execution of meetings, conferences, and senior-level engagementsSecurity and Organizational ComplianceFollow all applicable organizational, Department of War (DoW), Army, and security policies, procedures, templates, and administrative best practicesEnsure appropriate security measures and protocols are followed when coordinating classified meetings, visits, and organizational activitiesConduct daily physical security checks on a rotating basis and report any concerns or discrepancies through established channelsNotify the organization's security department of foreign national visitors within required timeframes and complete all associated documentation in accordance with established proceduresSuccessfully complete all required training associated with the position
