Req ID: RQ171300Type of Requisition: SCAClearance Level Must Be Able to Obtain: Top Secret SCI + PolygraphJob Family: SCASkills:Communication,Microsoft Office,Office AdministrationExperience:2 + years of related experienceUS Citizenship Required:YesJob Description:Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant II and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.HOW AN ADMINISTRATIVE ASSISTANT II WILL MAKE AN IMPACT:
Working in a discreet environment handling sensitive and personal information daily
Completing transactional duties with special attention to detail, being organized, and multi-tasking
Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email
Handling and receiving incoming and outgoing correspondence
As an Administrative Assistant II, your day-to-day responsibilities will include:
Candidate must become familiar with multiple Sponsor networks
Candidate will be trained on unfamiliar Sponsor systems such as travel and request systems
Candidate should have intermediate knowledge of Microsoft Office (Excel, Word, Outlook)
Candidate will manage workload for assigned Area(s) of Responsibility (AOR) as one end-to-end TDY process; maintain appointments with travelers
Monitor systems and databases used daily for travel messages, changes, cancellations, etc. for all systems use
Candidate will actively track traveler's processing status via an internal database; draft/send electronic communications
Arrange meetings with travelers to take photos needed for official travel documents and sign applicable documentation for processing
Candidate will schedule appointments with travelers for various TDY processing, i.e. passports, visas, travel reservations, scheduling training, checking out travelers, etc
Candidate will also verify all travel coordination has been completed and work with Divisions for additional information/requirements for travel
Actively interact with Division management, Operational Support Officers, and other Mission Support Offices to make the processing as transparent as possible to the customer and meet the mission timeline
Candidate will manage workload for assigned Area(s) of Responsibility (AOR) as one end-to-end TDY process; maintain appointments with travelers
Monitor systems and databases used daily for travel messages, changes, cancellations, etc. for all systems used
Candidate will actively track traveler's processing status via an internal database
Arrange meetings with travelers to take photos needed for official travel documents and sign applicable documentation for processing
Complete authorization letters, passport applications and visa applications applicable to travel requirements for each TDY
Candidate will prepare and track travel worksheets for approval; Travel Approval Requests (TARs); reservations/ticketing through to TDY checkout
Coordinate with colleagues as appropriate to process a traveler within the required timeline
Prepare TDY travel packages for travelers such as meet/greet instructions, itinerary, travel orders, travel documents, informational telephone card, and travel itineraries/e-ticket as applicable
Candidate will interact positively with customers providing updated communication on travel status, timelines, issues, and resolutions
Provide guidance to employees regarding applicable regulations, policies, navigating the process and systems
Respond to customer inquiries, both oral and written, thoroughly addressing all matters clearly and concisely while adhering to regulations and policies
Candidate will participate in process improvements in order to move the Division forward efficiently and effectively
WHAT YOU'LL NEED TO SUCCEED:
The position requires an active Top Secret/SCI with Polygraph clearance
HS Diploma and 2 years of relevant experience or equivalent combination of education and experience
Office hours are 7am-5pm and schedule is flexible within this time frame
Proficient Word, Excel, Outlook, PowerPoint
The position is on customer site
GDIT IS YOUR PLACE:
401K with company match
Comprehensive health and wellness packages
Internal mobility team dedicated to helping you own your career
Professional growth opportunities including paid education and certification
Cutting-edge technology you can learn from
Rest and recharge with paid vacation and holidays
#OpportunityOwned#GDITCareers#WeAreGDIT#Jet#CJPost#EAPolyReferrals2023#AdminPoly2023#IntelAdminJobsWe are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.
